Human Resources & Procurement Assistant

POSITION: HUMAN RESOURCES (HR) AND PROCUREMENT ASSISTANT

Duty Station: Kigali
Employment Type: Full-Time
Department/Unit: Human Resources and Administration
Reports To: HR & Administration Manager

1. About GreenStars

Green Starz Impakt Hub Ltd (GreenStars) is a mission-driven social enterprise catalyzing sustainable development in Rwanda. We are a research, evaluation, and consulting social enterprise delivering services across Research and Project Management (data collection, data management, data analysis, M&E design, and evaluation), Research Capacity Building (including our 6-month Research Capacity Building Program), and Environmental & Climate Resilience Initiatives. Through professional training and consultancy, we empower communities while investing in climate resilience working with NGOs, government agencies, academic institutions, and private sector partners across Rwanda.

2. Position Overview

GreenStars is seeking a motivated and detail-oriented Human Resources & Procurement Assistant to support our HR functions and procurement processes. This is a junior-level role suited to an early-career professional looking to grow within a fast-paced, mission-driven organization.

3. Key Responsibilities

The successful candidate will be responsible for:

• Maintaining accurate and confidential personnel files, employee databases, contracts, attendance, leave, performance, and other HR records.
• Supporting office administration, meetings, workshops, interviews, staff events, travel arrangements, logistics, office supplies, assets, and inventory management.
• Maintaining confidentiality and reporting suspected fraud, collusion, conflicts of interest, misconduct, or other procurement irregularities.
• Manage GreenStars’ HR-related data and information through the company’s MIS, 

• Adhere strictly to company policies, procedures, and standards without exception, while promoting compliance across the organization.
• Provide timely follow-up and support to staff, including outside regular working hours and on weekends when necessary to address urgent needs.
• Maintain and promote discipline among staff in accordance with company policies and established procedures.
• Promote staff welfare and contribute to initiatives that enhance employee well-being, engagement, and a positive working environment.
• Liaise with the Public Relations Officer on all external events and activities to ensure proper communication, coordination, and representation of the company.

Qualifications and Experience

Applicants must have:

• A Bachelor’s Degree or Advanced Diploma in Human Resources Management, Business Administration, Management, Procurement, Supply Chain Management, Logistics, Public Administration, or another closely related field.
• At least 2–3 years of relevant professional experience in Human Resources, Procurement, Administration, Operations, or a related field.
• Practical experience in HR administration and/or procurement processes.
• Experience maintaining personnel and procurement records.
• Knowledge of procurement procedures, supplier sourcing, purchasing, attendance, leave, employee records, and basic payroll administration.
• Experience using HRMIS, ERP, procurement, accounting, or other digital management systems is an advantage.
• Previous experience in an NGO, private company, development project, research institution, or similar professional environment is an added advantage.
• Professional training or certification in Human Resources or Procurement is an added advantage.

• Possession of at least a Category B driving license is an added advantage.
• Having between 28 and 45 years old

4. Required Skills and Competencies

Candidates should demonstrate strong planning and organizational skills, attention to detail, integrity, confidentiality, public speaking, professional communication, fluent in English (French would be an added value), teamwork, problem-solving ability, accountability, strict to protocol compliance, customer-service orientation, ethical conduct, and adaptability.

Strong proficiency in Office tools, internet research, electronic communication, document management, reporting, numerical analysis, and digital management systems is required.

5. Application Procedure

Interested and qualified candidates should submit:

• Updated Curriculum Vitae (CV);
• Copies of relevant academic and professional certificates; and
• Any other supporting documents demonstrating relevant experience.

Applications should be submitted through this link: [Apply Now] not later than 2026-09-14

Only shortlisted candidates will be contacted for the next stage of the recruitment process.

“The Opportunity is the only antidote to the poverty”

Issued at Kigali on:2026-09-01

Management | Green Starz Impakt Hub ltd