1. Job Title: LG Planning & Budgeting Specialist
Job Description
Under direct supervision and guidance of Local Government Planning and Budgeting, the Planning and Budgeting Specialist will be responsible of the following:
- Undertake stocktaking of capacity gaps in planning and budgeting fields and develop remedial actions in collaboration with the Districts, Project
- Coordinator and counterparts in the National Development Planning and Research and National Budget Departments
- Initiate capacity development reforms in collaboration with the Districts, Project Coordinator and counterparts in the National Development
- Planning and Research and National Budget Departments
- Actively participate in delivering on PFM capacity building initiatives approved in the fiscal decentralization Joint Action Plan and others as assigned by the hierarchy
- Prepare an action plan in consultation with Districts and subsidiary entities on how to strengthen capacities of the PFM Staff in Districts and their subsidiary entities in areas of planning and budgeting
- Provide coaching to PFM staff at District and their subsidiary entities in planning and budgeting
- Collaborate with other Specialists to ensure the sustainable transfer of capacities to PF stall in districts and their subsidiary entities
- Participate in delivery of training workshop to PFM Staff and other stakeholders from MINECOFIN and other Institutions involved in building capacities for the PFM staff in districts and their subsidiary entities
- Engage with the Monitoring and Evaluation team including contributing data to help analyze the capacity building interventions
- Prepare monthly, quarterly and annual reports on implementation of the action plan specified in
- Attend and participate in the following coordination meetings
- Bi-monthly coordination meetings for each team based at province;
- Joint meetings between the PFM specialists, the Programme Coordinator, FDD, MINECOFIN technical departments and MINALOC every six months;
- Stock-taking meetings between each PFM specialists’ team and the district technical teams, Corporate Services Division Manager, Sector Executive Secretaries, and Vice Mayor for Finance every four months;
- Meetings every two months with District PFM counterparts for coordination and updates.
- Prepare the action plan to guide capacity building interventions for districts and their subsidiary entities in areas of planning and budgeting;
- Deliver capacity building activities to staff in districts and their subsidiary entities in planning and budgeting processes and practices;
- Prepare monthly, quarterly and annual report on implementation of the action plan specified in a) above.
Minimum Qualifications
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Master's in Finance
5 Years of relevant experience
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Master's in Economics
5 Years of relevant experience
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Masters in public policy and management
5 Years of relevant experience
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2. Job Title: LG PFM Technical Advisor to MINALOC
Job Description
Under direct supervision and guidance of the LG PFM Capacity Building Project Manager, the LG PFM Technical Advisor to MINALOC will be responsible of the following:
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Undertake stocktaking of PFM capacity gaps stemming from decentralization and governance legislation, policies, strategies and practices and develop an action plan to address these challenges in collaboration with the Ministry’s leadership and the Project Coordinator;
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Support innovative reforms to improve PFM at the local government level. This will be done through engagement with the Project Coordinator and PFM Specialists in Districts and their subsidiary entities and other stakeholders;
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Provide technical support to the General Directorate in the Ministry of Local Government responsible for fiscal decentralization and public financial matters in local government PFM in general;
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Review existing governance and decentralization legislation, policies and strategies to ensure consistency with other laws, policies and practices for public financial management at local level and recommend necessary actions for changes where necessary;
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Keep track of fiscal and financial decentralization indicators and participate in the preparations for Joint Sector Review Report (JSR) on the component of the PFM indicators;
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Liaise with the Ministry of Finance and Economic Planning to ensure synergies on fiscal decentralization and public financial management reforms in districts and their subsidiary entities;
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Keep track of improvements in LG PFM emerging from PFM capacity building interventions by the Ministry of Finance and Economic Planning and other stakeholders;
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Prepare briefs on LG PFM to the Director General in charge of Territorial Administration and Governance (TA&G) for further discussions with the Ministry of Local Governments’ leadership;
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Engage with the Monitoring and Evaluation team including contributing data to help analyze the capacity building interventions;
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Prepare monthly, quarterly and annual reports on implementation of the action plan specified in a) above.
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Participate in the following coordination meetings:
-Joint meetings between the PFM specialists, the Programme Coordinator, FDD, MINECOFIN technical departments and MINALOC every six months;
-Meetings every two months with District PFM counterparts for coordination and updates.
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Prepare the action plan to guide policy reforms and initiatives that in governance and decentralization framework that are critical for improvements of PFM capacities in districts and their subsidiary entities;
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Prepare policy advice on the challenges facing public financial management at local level, remedies to overcome them;
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Prepare quarterly report on implementation of the action plan specified in a) above
Minimum Qualifications
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Master's in Finance
5 Years of relevant experience
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Master's in Economics
5 Years of relevant experience
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Masters in Business Administration
5 Years of relevant experience
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Master's Degree in Development Studies
5 Years of relevant experience
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3. Job Title: LG PFM Capacity Development Program Manager
Job Description
Under direct supervision and guidance of the SPIU Coordinator, the LG PFM Capacity Development Program Manager will be responsible of the following:
1) Prepare the project action plan based on the input from the PFM specialist and beneficiaries to guide capacity building interventions in public financial management and revenue collection for districts and their subsidiary entities;
2) Prepare the project Monitoring and Evaluation Framework in consultation with the Monitoring and Evaluation team and take responsibility for making sure that this framework is used (that is, making sure the data is being gathered, quality assure the data gathered and the M&E reports and communicate the findings).
3) Ensure quality assurance of the capacity building interventions by PFM Specialists in collaboration with component managers and district leadership;
4) Organize and deliver training workshops PFM Specialists on field in the thematic areas described in 1) above;
5) Manage the other PFM specialist and ensure that they are delivering on their assignment;
6) Prepare monthly, quarterly and annual reports on implementation of the action plan specified in a) above.
7) Effectively lead and coordinate on implementation of all project activities, including delivery of annual fiscal decentralization joint action plan;
8) Work closely with Districts and subsidiary entities to develop a roadmap for capacity development of PFM staff in Districts and their Subsidiary Entities to ensure that the PFM weaknesses are identified by the beneficiaries and that the interventions are based on actual needs and are tailored towards those needs.
9) Prepare an action plan in consultation with Districts and subsidiary entities on how to strengthen capacities of the PFM Staff in Districts and their Subsidiary Entities in areas of planning, budgeting, accounting, procurement, internal audit and systems development. Specifically, the Action Plan should clearly highlight the roadmap for implementing actions in the PFM Learning Strategy and other reports on PFM capacity gaps in local government;
10) Develop on operating model for the work to be done by the PFM Specialists on field by ensuring their linkages the component managers of the thematic areas at central level and the PFM Staff in districts and their subsidiary entities;
11) Coordinate the team of PFM Specialists on field by ensuring that the work assigned by the fiscal decentralization steering committee and the Component Managers are performed;
12) Visit field teams on a quarterly basis and attend stock-taking meetings three times a year;
13) Organize and deliver training workshop to the PFM Specialists and other stakeholders from MINECOFIN and other Institutions involved in building capacities for the PFM staff in districts and their subsidiary entities;
14) Engage with the Monitoring and Evaluation team including contributing data to help analyze the capacity building interventions;
15) Prepare monthly and quarterly reports on implementation of the action plan specified in a) above.
16) Building coalitions and bridges between implementing partners in MINECOFIN, RPPA, MINALOC and LODA, to tackle problems and remove obstacles;
17) Approving the PFM specialists’ monthly reports and transmitting them to the SPIU, which in turn will process the payments upon sign-off by the FDD Director;
18) Helping the Fiscal Decentralization Division to prepare the quarterly Fiscal Decentralization Technical Committee meetings, and the Fiscal Decentralization Steering Committee meetings which occur every six months;
18) Supporting the Fiscal Decentralization Division to develop quarterly reports to partners, including to donors.
19) Compiling monthly, quarterly and annual reports of the teams.
20) Discussing the findings, activities and achievements with the Head of Fiscal Decentralization Division and with MINECOFIN technical departments and RPPA as required;
21) Organizing joint meetings between the PFM specialists, the Programme Coordinator, FDD, MINECOFIN technical departments
Minimum Qualifications
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Master's in Finance
8 Years of relevant experience
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Master's in Economics
8 Years of relevant experience
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Master's Degree in Accounting
8 Years of relevant experience
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Masters in public policy and management
8 Years of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Leadership and management skills
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Accounting Professional Qualification recognized by IFAC (ACCA, CPA and other related professional courses) will be an added advantage
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Knowledge of Rwanda’s planning and budgeting processes
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Prior experience in project management, project monitoring, log frames and M&E in a developing country
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Prior knowledge of the public financial management capacity gaps in districts and their subsidiary entities
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Excellent understanding of the PFM Learning Strategy would be an added advantage
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Demonstrable knowledge of Rwanda’s fiscal decentralization policy and strategy
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Demonstrable knowledge and experience in staff training and capacity building in the field of planning and budgeting
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Strong and confident communication skills, particularly in high level discussions as well as strong relationship building and management skills
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Demonstrable ability to find solutions to complex challenges.
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Demonstrable knowledge and experience in staff training and capacity building in the field of public financial management and revenue collection
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Strong networking and relationship building and management skills
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Ability to understand, interpret and apply compliance obligations, in a complex environmental of overlapping and sometimes contradictory requirements
