Job responsibilities

The Planning, Monitoring and Evaluation Specialist shall report to the Permanent Secretary and will be responsible for:

Design Product, Project and Policy function

Review the Ministry’s performance and advise Ministry's Officials on Products, Policies and Strategies that may be adopted to increase effectiveness and efficiency in fulfilling its mandate;
Monitor and participate in the formulation of policies, strategies and programmes of the Ministry;
Consult with stakeholders and others on developing a range of project management related plans,
Assess and advise on risks in relation to project activities,
Carry out any other relevant tasks assigned by superiors

Planning function

Coordinate the formulation and preparation of the Ministry’s strategic plan, medium term plan, and annual action plan;
Lead the development of Periodical plans, strategies and programs to guide the Youth and Arts Sector.
Liaise with the Ministry of Finance and Economic Planning on budgeting process and assist in the preparation of the Ministry’s budget;
Supervise staff in charge of planning and product development unit to ensure that they perform their duties perfectively and they grow professionally and achieve the objectives of the unit and the sector in general.
Develop and propose project profile document and strategies for resource mobilization;

Monitoring and Evaluation function

Coordinate the monitoring of implementation of the Ministry’s Annual Action Plan, Strategic Plan and Minister's Performance Contract;
Prepare monthly, quarterly and annual activity reports and submit them to the supervisor
Design control and impact evaluation mechanisms for integrated projects
Coordinate preparation of periodic performance reports;
Provide technical support on M&E processes within the Ministry;
Coordinate mid-year and annual performance reviews of the Ministry;
Monitor performance of Executive Agencies under the Ministry.
Analyze data and evaluate the effectiveness of project activities

Qualifications

Required competencies and key technical skills

Accountability
Professionalism
Commitment to continuous learning
Resource management skills
Decision making skills
Time management skills
Risk management skills
Digital literacy skills
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
Strategic planning and decision-making capabilities
Knowledge of programs and project planning, monitoring & evaluation
Knowledge of policy formulation and analysis
Knowledge in application of results based management
Knowledge of planning, strategy and policy formulation
Knowledge of global, continental and regional development Agenda
Problem solving skills
High level of integrity, ethics and confidentiality
Organizational Skills
Team working Skills
Excellent knowledge creativity and innovation;
Knowledge of Planning, budgeting and reporting framework, tools and systems
Strong analytical skills
Result oriented
Knowledge of research, data analysis, and reporting

Planning, Monitoring Specialist