PROCUREMENT MANAGER JOB VACANCY

POSITION: PROCUREMENT MANAGER

DEPARTMENT: PROCUREMENT

REPORTS TO: GENERAL MANAGER

PRIMARY OBJECTIVE OF POSITION

The Procurement Manager is responsible for ensuring compliance of the procurement and acquisition procedures of Mantis EPIC Hotel and Suites. And also provide support in the implementation of procurement procedures throughout all processes of acquisition procedures for goods, services and works within the context of the Hotel and its suppliers.

Major responsibilities include:

• Leading and managing a procurement team, providing training and support as needed.
• Collaborating with other departments of the hotel to ensure smooth procurement processes.
• Managing risk by evaluating the financial stability of suppliers, monitoring supply chain risks, and addressing potential disruptions.
• Ensuring that procurement activities comply with internal policies, as well as legal, ethical, and regulatory standards.
• Ensuring that all procured goods and services meet the hotel’s quality standards and specifications.

• Reviewing pricing proposals, preparing cost estimates, and ensuring procurement stays within budgetary constraints.
• Drafting, reviewing, and negotiating contracts with vendors to ensure they are favorable for the company.
• Analyzing the organization's needs and developing procurement strategies that align with company goals and budgets.
• Identifying and selecting suppliers or vendors who meet the company’s needs for quality, price, and delivery timelines.
• Receive and safeguard bids, obtain approval of the tender award from the Tender Committee, publish the results of the tendering process and accordingly notify bidders
• Prepare contracts for tender winners in collaboration with the departments concerned;
• Serve as Secretary to the Procurement Tender Committee;
• Manage, in collaboration with concerned departments, the contract cycle in accordance with the applicable law and regulations and under the supervision of the General Manager, avail information requested by competent authorities.
• Perform any other duties directed by competent authority

Qualifications: Education/Knowledge/Technical Skills and Experience

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training.

Minimum qualifications and experience required

• Should have a bachelor’s degree in Procurement, Law or other related disciplines. A master’s degree is an added advantage.
• Should hold relevant procurement qualification (CIPS – The Chartered Institute of Procurement and Supply) 
• Minimum 2-5 years’ experience as a procurement manager specifically in the hotel industry.

TO APPLY:

 Please send the following documents to Christophe.MUYOBOKE@mantiscollection.com

• Cover letter
• Resume
• Academic papers (the successful candidate will be required to submit notarized copies)
• Service certificates proving the work experience
• 3 professional references

All attachments should be in Word or PDF form attached as one document strictly

No phone calls, please.

Mantis EPIC Hotel is an equal employment opportunity employer

Note:

• Applicants must meet the minimum requirements in terms of qualifications.
• Successful candidates will be required to submit a criminal record
• Expected starting is as soon as possible
• Only shortlisted candidates will be contacted for interviews

Interested candidates should submit their applications in English not later than 28^st april, 2025 at 02.00 pm.

Done at Nyagatare, on the 7^th February, 2025

Dr. Christopher A. MUYOBOKE (PhD)

Human Resource Manager - Mantis EPIC Hotel & Suites