REQUEST FOR QUOTATION

Reference Number: TN 004/Jhpiego-RW/FY25

INTRODUCTION

Jhpiego’s Mission

Jhpiego enhances the health and saves the lives of women and families in limited-resource settings. For nearly four decades, we have put evidence-based health innovations into everyday practice to overcome barriers to high-quality health care services for the world’s most vulnerable populations. From our origins as technical experts in reproductive, maternal and child health, Jhpiego has grown to embrace new challenges, including HIV/AIDS, malaria, GHS and cervical cancer prevention, reflecting the increasing interconnectedness of global health.

Jhpiego’s Values

At Jhpiego, we value our customers who have our respect, responsiveness, and commitment to excellence; our staff and global network of colleagues who bring cultural diversity, innovation, and a wealth of world experience; and our work culture, which is reflected in our team spirit, transparent communication, mutual respect, flexibility, and dedication.

Jhpiego hereby invites national bidders to submit quotations for the supply of ICU Beds. Participation in this competition is open on equal conditions to all companies specialized in medical equipment supply and support.

ITEMS, TECHNICAL SPECIFICATION, AND QUANTITIES

MANAGEMENT REQUIREMENTS

1. Warranty: Minimum 2 years manufacturer warranty on all supplied equipment. Warranty to cover defects in materials; by providing spare parts needed to solve the defects on their labor costs.
2. Catalogue & Pictures: Each bidder must provide a full-color printed catalogue (or PDF) with no fewer than three (3) clear images of all models proposed (should be showing front view, side view, and detail of controls/accessories). Also, the catalogue should include all item models that meet the above technical specifications.
3. Equipment installations and showing the end-user how to do basic required Routine maintenance, cleaning, and troubleshooting. Also user interface operation (for nurses and biomedical engineers) to be provided by the bidder at no additional charge. Bidders to provide user manuals, service manuals, and quick-start guides in English.
4. Technical Compliance Table: Bidders must submit a comparison table mapping each offered model’s specifications to the requirements listed in this RFQ (column A: Required Specification; column B: Offered Specification; column C: Remarks).
5. Certificates & Approvals: Equipment must be accompanied by all copies of safety, standards, and quality certificates and all manufacturer approval/certificates.

INSTRUCTIONS TO BIDDERS

Eligibility Documents (mandatory, to be included in the technical proposal):

• Valid RDB Registration Certificate (field: Medical Equipment Supply)
• Valid Tax Clearance Certificate (RRA)
• Valid RSSB Certificate
• RDB Non-Bankrupcy Certificate
• Bid Security of 10% of the total amount
• Certificate of Good Completion for at least five (5) similar tenders executed in the past five (5) years (attach award letters or completion certificates)
• Delivery schedule

Quotation Format:

Two-envelope system:

• Technical Proposal (eligibility documents, Products Catalogue, technical specifications, compliance table, warranty terms, delivery schedule)
• Financial Proposal (price, delivery and installation charges, Quotation validity)
• Prices must be quoted in Rwandan Francs (RWF), all-inclusive (CIF Kigali). Any price escalation clauses must be clearly stated.
• Validity: Quotation must remain valid for at least 90 days from the submission deadline.
• Delivery & Installation: All equipment to be delivered, installed, and commissioned at the hospitals.

Submission Deadline:

Submit your signed and stamped quotations in two separate sealed envelopes (Technical and Financial) no later than Friday, 13th/06/2025, 5:00 PM Kigali time. Late submissions will be rejected.

Submission Address:

To: Senior Finance & Operations Manager

Jhpiego Rwanda Country Office

Gasabo, Kacyiru, KG 5 St Road, House Number 48

P.O. Box 6952, Kigali, Rwanda

Tel: (+250) 788 381 188

Email for inquiries: Rwanda.Procurement@jhpiego.org

All inquiries must be submitted in writing at least two (2) business days before the submission deadline.

Note: Jhpiego reserves the right to accept or reject any quotation, to annul the bidding process, and to reject all proposals at any time prior to contract award, without thereby incurring any liability to the affected bidder(s) or any obligation to inform the affected bidder(s) of the grounds for Jhpiego’s action.

Done on 05 June 2025

Valens Ndonkeye

Sr. Finance and Operations Manager

Jhpiego Rwanda Country Office

Tel: (+250) 788 381 188