BRAC International is Hiring! Join BRAC International to create opportunities for people to realise their potential.

Position: Human Resources Intern

Job Location: BRAC International Rwanda/ Country Office, Kigali

About the Role:

Under the guidance of the HR & Admin Coordinator, the HR Intern will support the HR department in maintaining accurate and organized personnel records, ensuring compliance with filing and documentation standards. This role will primarily focus on filing support, document management and assisting in administrative HR tasks. The intern will work closely with the HR team to streamline record-keeping processes and enhance data accessibility.

Key Responsibilities:

• Support in filing, organizing, updating and maintaining employee personnel files.
• Support the HR team in verifying document completeness and following up on missing records.
• Assist in maintaining confidentiality and data protection compliance in handling HR files.
• Perform any other duties assigned by the HR team to enhance departmental efficiency.
• File employees’ life cycle documentation right from recruitment including CVs, employee certificates, employees’ bio-data, performance management forms, exit interview, etc.
• Document and file entire recruitment processes is in line with HR Policy and ensure it is clearly documented.
• Develop vacancy announcements for all recruitments and advertise them on job in Rwanda platform.
• Provide support in interviews (arrange for and confirm interviews).
• Perform any other duties assigned by the HR team to enhance departmental efficiency.

Safeguarding responsibilities:

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation.
• Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Key Performance Indicators (KPIs):

• Proper filing
• Updated staff files and HR documentation

Academic Qualifications:

• Business Administration, Human Resources Management or any other related fields.

Required Skills, Competencies & Knowledge:

• The successful candidate will combine exceptional people skills, self- motivation, capacity to multi task and work under pressure.
• Strong organizational skills with attention to detail in document handling.
• Basic knowledge of HR practices and record-keeping procedures is an advantage.
• Ability to handle confidential information with professionalism and discretion.
• Excellent communication skills and the ability to work effectively in a team.
• Willingness to learn and adapt to HR administrative processes.
• Proficiency in Microsoft Office programs, i.e., Excel, Word, PowerPoint, etc.
• Fluency in written and spoken English and Kinyarwanda

Experience Requirements:

• At least 1 year’s relevant experience in HR within a busy organization.

Employment type: Internship (3-6 Months)

Salary: N/A

About BRAC International:

BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone has the opportunity to realize their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.

BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organisations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to support a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org)

Our Core Values:

Integrity: We approach our work with honesty and integrity.

Innovation: We innovate and iterate to improve our impact.

Inclusiveness: We foster inclusion to reach those who need it most.

Effectiveness: We strive for effectiveness to better serve people in poverty.

If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity!

Qualified and interested candidates are recommended to email their Resume with a signed cover letter in a single PDF format and any supporting documents to sbirwanda.recruitment@brac.net ; mentioning a brief academic background, career summary, core competence, notarized copies of academic qualifications and professional certifications (if any) etc. within 250 words.

Please mention the name of the position in the subject bar.

Application deadline: 14^th April 2025

Please note that the shortlisting will be done on rolling basis and only shortlisted candidates will be contacted.

BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.

“BRAC International is an equal opportunities employer”