SUBJECT: CALL FOR APPLICATIONS – ADMIN AND FINANCE OFFICER

The Rwanda Organization of Land Surveyors (ROLS) is a recognized professional body established to promote high standards of practice, ethics, and capacity development in the land surveying profession. ROLS hereby invites qualified and motivated individuals to apply for the position of Admin and Finance Officer, who will be responsible for ensuring effective administrative management and sound financial oversight of the organization's operations.

Key Responsibilities

Finance Management

• Prepare annual budgets, forecasts, and financial reports for the Governing Council Annual General Assembly.
• Develop and implement sound financial management systems and procedures. and
• Maintain accurate financial records including income, expenditures, bank reconciliations, and payroll.
• Ensure timely preparation and submission of financial statements in compliance with Rwandan laws Monitor grant/funding disbursements and expenditures in accordance with donor member requirements. or
• Assist in external and internal audits and implement audit recommendations.
• Maintain relationships with banks and financial institutions on behalf of the organization.

Administration and Operations

• Manage office logistics, procurement, and resource allocation.
• Maintain accurate records of ROLS members, correspondences, and official documentation.
• Support the coordination and documentation of Governing Council and General Assembly meetings (minutes, invitations, and venues).
• Coordinate workshops, trainings, and CPD activities in collaboration with technical teams.
• Ensure proper filing systems (hard and soft copies) for all organizational records and archives.

Human Resource and Asset Management

• Assist in managing staff contracts, leave records, and performance appraisals.
• Maintain up-to-date inventory and oversee the proper use and maintenance of ROLS assets.
• Support recruitment, onboarding, and training of new staff or volunteers.

Communication and Stakeholder Support

• Serve as a focal point for administrative inquiries from members, partners, and government institutions.
• Draft official letters, reports, and correspondence as needed.
• Contribute to ROLS visibility.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• At least two (2) years of relevant experience.
• Proficiency in accounting software (e.g., QuickBooks) and MS Office.
• Strong organizational, analytical, and communication skills.

Application Requirements Interested candidates should submit:

1. A signed application letter addressed to the Governing Council of ROLS.
2. A detailed CV with at least two referees.
3. Copies of academic and professional certificates.

Applications must be sent on email career@rols.rw with the subject line: "Application - Admin and Finance Officer" no later than April 30th, 2025.

Only shortlisted candidates will be contacted.

Done at Kigali, On behalf of ROLS Governing Council

Eng. Gasirabo Athanase

ROLS Chairperson