The Job holder will Coordinate and oversee administrative duties of the Directorate while providing high-level support to the Executive Director. This includes managing schedules, organizing meetings and missions, handling correspondence, and ensuring efficient day-to-day operations of the Directorate.
Job Responsibilities
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Manage the Executive Director’s calendar and appointments.
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Schedule and coordinate meetings on behalf of the Executive Director.
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Monitor and follow up on correspondences through the Electronic Data Management System (EDMS).
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Draft and prepare correspondence on behalf of the Executive Director
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Ensure compliance with the Delegation of Authority Guidelines and the Citizen Charter.
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Ensure adherence to the Bank’s House Style Manual in all communications.
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Maintain proper archiving and an up-to-date filing system as custodian of documents within the Directorate.
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Coordinate both physical and virtual meetings for the Executive Director.
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Ensure appropriate protocol is followed for internal and external guests, in coordination with the Security and Protocol team.
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Receive and relay messages in a timely and professional manner.
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Monitor and maintain adequate stock of office supplies.
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Ensure cleanliness and order are maintained in the office and surrounding areas.
Job Requirements
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Bachelor’s degree in Secretarial Studies, Administration or a related field.
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2 years of experience in a high-level administrative or executive assistant role.
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with document management and other administrative systems.
Female Candidates are encouraged to apply.
