•    Keep the register of the courier of the Department: both incoming and out going.
•    Receive and orient administrative documents where they are supposed to be oriented; 
•    Prepare minutes of different meetings held by the Head of Department; 
•    Correct and produce documents given by the Head of Department;
•    Set up a system of classification of files and documents from different units and update it;
•    Receive and record documents from unit Directors and other professionals;
•    Manage the Agenda for the Head of the Department where applicable; 
•    Assist the Head of Department in drafting all correspondences and make appropriate follow u
•    Providing administrative services to ensure effective and efficient operations (management of meeting room, keeping refreshment for the Division events etc)
•    Manage the agenda of the Head of Department and drive calendaring of meetings
•    Management of the flow of courier for the Division / Department, in collaboration with other Administrative Assistants and the central secretariat. 
•    Providing administrative services to ensure effective and efficient operations, working with the administration Unit and the rest of Units in the respective Division.

Minimum Qualifications

• Advanced Diploma in Secretarial Studies

  0 Year of relevant experience

• Advanced Diploma in Office Management

  0 Year of relevant experience

• Bachelor’s Degree in Secretarial Studies

  0 Year of relevant experience

• Bachelor’s Degree in Public Administration

  0 Year of relevant experience

• Bachelor’s Degree in Administrative Sciences

  0 Year of relevant experience

• Bachelor’s Degree in Sociology

  0 Year of relevant experience

• Bachelor's Degree in Management

  0 Year of relevant experience

• Bachelor's Degree in Office Management

  0 Year of relevant experience

• Bachelor's Degree in Business Administration

  0 Year of relevant experience

Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Analytical skills

• Office management skills

• Resource management skills

• Problem solving skills

• Decision making skills

• Time management skills

• Risk management skills

• Results oriented

• Digital literacy skills

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage