Field Finance Officer

Overview

Spark Microgrants is seeking a full time Field Finance Officer(short term) responsible for implementing finance and accounting work processes with a focus on projects management, financial transaction processing as well as recording, maintaining accurate books of accounts, and preparing timely financial reports for different stakeholders including Spark Microgrants team, partners, auditors and regulatory authorities, within approved accounting standards and Spark Microgrants policies and procedures.

Values:

At Spark our values are what define us and shape the work that we do. Our values are:

• Facilitators. We don’t impose; we enable others to generate impact.
• Community-driven. We are motivated by what is best for the community.
• Process-centered. The how of what we do is just as important as the what.
• Authentic. Our vision and values live in everything we do.
• Dynamic. We seek opportunities and are willing to take risks to serve our community partners better.

Roles & Responsibilities

Project Support

Provide finance and logistics support to the communities throughout the project cycle life, including: 

• Play an active role during the community proposal development stage including budget creation and proposal review.
• Provide support to the community during the procurement stage, and ensure that procurement is done compliantly with the project procurement policies and processes and update community finance data.
• In conjunction with program staff, evaluate completed projects ensuring that the whole Microgrant disbursed is fully accounted for.
• Coordinate with implementing Partners to track physical progress of the ongoing Microgrants.
• Conduct Field audits: Plan, conduct and analyze field audit findings and report to the Finance Manager, including spot audits.
• Update and report to the Facilitator Trainer on a regular basis about the progress and constraints and try to resolve accountability issues at all phases, if any, in consultation with other program team members and with advice/guidance of the Program Manager.
• Organize and requisition materials for program training in line with budget and provide training support as needed.
• External meetings: Join meetings with district/sector if needed

Finance Department Support

• Accurately post all financial transactions in the financial management system (NetSuite) in accordance with agreed procedures and financial standards on a regular basis
• Process payment requisitions and the corresponding payment vouchers and follow up the approval process to ensure that payments are made timely. 
• Conduct monthly bank reconciliation by the 3rd of the following month and ensure that all open PO are closed.
• Support the program/project teams in funds requisition and processing of payments
• Field Assessment of the required finance refresher training 
• Maintain up to date knowledge of financial legislation and good practice to ensure that Spark Microgrants complies with all legal requirements.

Profile

Job Requirements/Person Specifications:

• Bachelor’s degree in accounting, Finance, Commerce or other related field
• Minimum of 3 years’ relevant experience, preferably in INGO
• Proficiency in Excel and Accounting software; experience with Oracle Netsuite is an added advantage 
• Experience in and understanding of essential accounting principles, accounting systems and Rwanda tax requirements
• Experience in handling proposal reviews for grant recipients
• Ability to conduct field audits 

Safeguarding

Our safeguarding follows a do no harm principle. All Spark staff are expected to respect and uphold the safeguarding procedures and principles to minimize harm to stakeholders, program participants, and the environment, in compliance with the World Bank Environmental and Social Framework and Rwandan Legislation.

Application Link 

Deadline:11th March 2025