1. Job Title: Cashier A2/A1 (12 Positions)

Job responsibilities

• Ensure accurate drawer reconciliation at the end of each shift

• Serve as backup for any cash collected

• Track receipts break schedules

• Count cash to ensure daily cash balances in the cash register

• Issue receipts, refunds, discounts

• Perform other related duties as required by his/her supervisor

Qualifications

• High School Diploma A2 in Commerce and accounting, ACCOUNTING with 0 Year of relevant experience

• Advanced Diploma (A1) in Accounting with 0 Year of relevant experience

Required competencies and key technical skills

• Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature

• Ability to maintain discretion and confidentiality

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2. Job Title: Data Manager A1/A0 (8 Positions)

Job responsibilities

• Supervise and provide instructions for workers collecting and tabulating data.

• Collection, analysis, interpretation and production of hospital Statistics

• Report results of statistical analyses, including information in the form of graphs, charts, and tables.

• Consolidate statistical reports from different services/departments and projects operating under hospital.

• Provide reports of birth, death audit, disease surveillance and other HMIS reports to the supervisors

• Data entry and actively participate in internal and external data quality assessment

• Supervise health centers in the catchment area to verify the reliability and quality of data.

• Participate in hospital operational research and monitoring& evaluation activity

• Perform other related duties as required by his/her supervisor

Required competencies and key technical skills

• Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature

• Ability to maintain discretion and confidentiality

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3. Job Title: Land And Infrastructure Habit and Community Settlement Officer

Job responsibilities

• Provide land-related notary services to service seekers as per the competencies set forth by the law;

• Implement District’s strategies and programs on land and infrastructure in conformity with existing national policy, rules and regulations;

• Avail necessary data for the issuance of land titles and constitute a database of used and unused land in the Sector.

• Identify infrastructure facilities needs at the Sector level and report them to competent authorities;

• Follow up on activities related to infrastructure works in the sector;

• Implement the District habitat and community settlement plan in conformity with existing rules and regulations;

• Advise on settlement programmes, development and implementation in the Sector in conformity with the District’s strategy and national policies;

• Receive and examine application files for construction and deliver authorization for the rehabilitation of infrastructure;

• Prepare building rehabilitation permits to be issued by the Sector and closely inspect the implementation of the settlement plan;

• Supervise the implementation of strategies and mobilization mechanisms of local population for National Domestic Biogas and Improved Cook Stoves Programs at Sector level;

• Organize, in collaboration with relevant stakeholders, rescue and social assistance of victims of disasters at sector level

• Provide data necessary for the functioning of National Early Warning and the Disaster Monitoring Information Systems;

• Work with specialized organizations to organize sessions of disaster simulation and rescue of people

• Organize and conduct campaigns meant to raise local population awareness on preparedness for disaster and its management

Qualifications

• Bachelor’s Degree in Civil Engineering, Geography, Land Management, Rural Settlement, Urban Planning with 0 Year of relevant experience

Required competencies and key technical skills

• Problem solving skills

• Time management skills

• Performance management skills

• Team work and team building skills;

• Ability to use land use planning technical equipment and computer aided softwares: GPS tools, GIS, Stata/SPSS; Archcad, etc

• Flexibility Skills

• Clear Communication Skills

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4. Job Title: Civil Registration and Notary Officer (2 Positions)

Job responsibilities

• Provide notary services to service seekers as per the competences set forth by the law governing the notary function;

• Centralize data on births and deaths registrations from cells;

• Register candidates to marriage and to establishing calendars for officiating marriages;

• Deliver marriage certificates;

• Deliver all documents related to civil registration (death, births adoption, recognitions or denials of paternity, etc);

• Keep population statistics;

• Formulate legal opinions on contracts and documents produced by the Sector;

• Receive, analyze contentious issues and to propose appropriate actions to competent authorities;

• Keep collections of the legislation, instructions, circulars and decisions in legal matters;

• Advise the Sector on legal matters.

Qualifications

• Bachelor’s Degree in Law with 0 Year of relevant experience

Required competencies and key technical skills

• Creative thinking skills and solution-oriented attitude

• Good interpersonal communication skills and ability to work with others under pressure & solve problems

• Effective communication skills

• Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature

• Ability to maintain discretion and confidentiality

• High level of integrity and professional ethics;

• Competences skills: Knowledge of rwanda’s justice sector policies and strategies

• Ability to work independently with little or no supervision while maintaining a high- level of efficiency and still upholding a team mentality

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5. Job Title: Administrations Assistant to the Director General

Job responsibilities

• Managing documents and files

• Sending and receiving documents for the hospital Answering the phone calls

• Operating a range of office machines such as photocopiers and computers

• Welcoming guests and visitors

• Produce and distribute correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Order office supplies

• Book travel arrangements

• Provide general support to visitors

• Generate reports

Qualifications

• Advanced Diploma in Secretarial Studies, Office Management with 0 Year of relevant experience

• Bachelor’s Degree in Secretarial Studies, Public Administration, Administrative Sciences, Sociology, Management, Office Management, Business Administration with 0 Year of relevant experience

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6. Job Title: Documentation and Achievers Officer

Job responsibilities

• Develop and implement a development plan for documentation and archives;

• Develop a classification plan/system for Distrist’s documentation and archives and advise on its implementation by all Units;

• Develop modern archiving of District’s records;

• Develop archives management regulations and advise on their implementation;

• Manage the District Library in accordance with scientific standards;

• Establish a virtual/digital library and make sure that it is regularly updated;

• Develop the library regulations and advise on their coordinated implementation;

• In conjunction with all units, provide a proactive documentation of interest to District staff and or public;

• Liaise with other documentation and archives centres and professional associations for resources sharing;

• Manage the acquisition and borrowing system of books and other documents;

• Ensure effective cataloging and indexing of books and regularly update the District documentation database;

• Collect and distribute newspapers and official gazettes;

• Inform library users on new acquisitions.

Qualifications

• Advanced Diploma (A1) in Office Management, Library and Information Science, Bibliotheconomy with 0 Year of relevant experience

• Bachelor’s Degree in Library and Information Science, Office Management with 0 Year of relevant experience

Required competencies and key technical skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Excellent communication, organisation and interpersonal skills

• Ability to analyze and direct documents as expected;

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

• Bookkeeping skills

• Computer Literate (Proficient in MS. Suite) ;

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7. Job Title: Administration Liaison Officer

Job responsibilities

• Handle and forward correspondences received and sent by the Unit and Sector’s Staff or other local services seekers;

• Verify the form and the substance of documents submitted to the Executive Secretary and prepare a summary thereof;

• Dispatch documents to the concerned Unit or Sectors’ staff and insure the monitoring of each document;

• Alert Unit’s staff or any concerned staff on any delay in delivery of each document;

• Make logistical preparation of all meetings of the Executive Secretary;

• Manage the Executive Secretary’ agenda;

• Set up and constantly update an effective filing system of the Division and ensure proper custody of confidential files and information;

Qualifications

• Advanced Diploma in Secretarial Studies, Office Management with 0 Year of relevant experience

• Bachelor’s Degree in Public Administration, Administrative Sciences, Sociology, Management, Law, Social Work with 0 Year of relevant experience

Required competencies and key technical skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Time management skills

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

• Creative, proactive, customer focused, solutions led and outcome driven Skills

• Analytical and problem solving skills

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8. Job Title: ICT Officer

Job responsibilities

I. Summary of Overall Role and Responsibilities

• The ICT Officer is responsible of monitoring network of the hospital and it is always available and accessible to all users.

II. Key Duties and Tasks

• Maintain and troubleshoot all network and computer related issues;

• Integrate security, physical control solutions for all confidential data and systems;

• Monitor performance and manage parameters to provide fast responses to front-end users.

• Identify user needs and system functionality and ensuring ICT facilities meet these needs

• Planning, budgeting, developing and implementing ICT action plan

• Maintaining and developing a modern, cost effective, stable and ICT infrastructure available 24 hours

• Scheduling upgrades and security backups of hardware and software

• To ensure relation with external ICT companies

• To install computers, printers and other peripheral devices

• To troubleshoot, repair, update, and maintain computers, printers and other ICT equipment’s as well as manage ICT equipment’s and toner requests.

• Setup a stable schedule of preventive maintenance of computers, printers and other ICT equipment’s

• Setup and support staff members in audio/visual equipment for presentations, workshops or trainings.

• Install, maintain, troubleshoot and update operating systems, antivirus and application programs.

• Removal/disposal of non-functional ICT equipment’s.

• Provide effective IT support in different departments on time

• To ensure that software license laws are adhered to.

• Developing in liaison with HR, a formalized training program for users with the aim of raising skills, standards, and awareness in the use ICT applications.

• To ensure the integrity, security, confidentiality of data kept in departments

Qualifications

• Advanced diploma in Software Engineering, Computer Science, Information and Communication Technology, Business Information Technology, Information Technology (IT) with 0 Year of relevant experience

• Bachelor’s Degree in Software Engineering, Computer Science, Computer Engineering, Information and Communication Technology, Electronics and Telecommunication Engineering,  Information Management Systems, Business and Information Technology with 0 Year of relevant experience

Required competencies and key technical skills

• Verbal, non-verbal and written communication skills

• Ability to maintain discretion and confidentiality

• Demonstrate strong critical thinking skills, excellent problem-solving skills, Inclusiveness, Accountability

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