1. Job Title: Procurement Officer
Job responsibilities
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Ensure the permanent secretarial services of the tender committee meeting;
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With Support from user departments, prepare the tender documents in conformity with law requirements
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Design public procurement plan;
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Publish and distribute tender documents;
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Receive and keep submitted bids in secure places;
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Participate in the opening and evaluation of bids;
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Prepare the letters for notification of tender awards;
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Design the required reports on the tenders awarded;
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Ensure the monitoring of contract execution with the service user,
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Provide information and documentation required by the Rwanda Public Procurement Authority (RPPA) board;
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Display on the Rwanda Public Procurement Authority’s notice board all information concerning the institution’s tenders;
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Execute any other assignment specified in the regulations.
Qualifications
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Bachelor's Degree in Economics, Management, Law, Procurement, Accounting, Public Finance with 0 Year of relevant experience
Required competencies and key technical skills
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Time management skills
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High Analytical Skills
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Knowledge of grades, qualities, supply and price trends of commodities
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Computer Skills
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Excellent Communication Skills
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Team working Skills
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Knowledge of state contracting laws, regulations and procedures
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Knowledge of business and purchasing practices;
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Negociation skills
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Fluent in Kinyarwanda, English and French
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2. Job Title: Registration Officer
Job responsibilities
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Collect and file all administrative data related to the training sessions,
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Process applications from initial enquiry through to enrolment within the agreed timescales and admissions procedures;
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Contribute to the development of admissions processes and systems,
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To keep and maintain record pertaining to the students/trainees admitted in the institute,
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Market the training programs,
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Develop effective working relationships with trainees,
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To handle student queries,
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Assists students/trainees with questions about admissions process and give out information as needed,
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Acknowledge receipt of applications for admission, transcripts, and test scores,
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Evaluate applications and make decisions regarding suitability for training enrolment against the agreed training criteria;
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Prepare and issue student degree audits for graduation;
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Produces codes for certificates as per student matriculations,
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Ensures that student’s results are entered into the MIS and graduates those whose reports are up to dates,
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Produces regular accurate reports as required and statistics of successful and unsuccessful graduates,
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Provides a up to date list of fees and non-fee-paying students as per the registration database,
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Prepare regular inventory of movable training materiel,
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Update stock form,
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Make inventory of training needs materials,
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Request training materiel,
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Distribute training materials to different users,
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Plan for procurement for training materiel,
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Avail training materiel in class,
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Training cession organization and supervision,
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Any other duties assigned by the superior in line with the job
Qualifications
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Bachelor’s Degree in Public Administration, Sociology, Law, Education with 0 Year of relevant experience
Required competencies and key technical skills
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Time management skills
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Presentation skills
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Negotiation skills
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Interpersonal skills
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Strong IT skills
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Fluency in Kinyarwanda, English and/ or French; knowledge of all is an advantage
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Analytical and problem solving skills
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Team working skills
