RMS Ltd is looking for qualified, dedicated & experienced individuals to fill the following positions:

PHARMACISTS: 8

Terms of Reference (TOR)

Background

Rwanda Medical Supply (RMS) Ltd faces recurring challenges in ensuring the timely availability of essential health commodities, including low order fill rates, long lead times, and communication delays between central and hospital levels. To address these gaps, RMS Ltd is deploying dedicated focal persons to selected referral hospitals. These individuals will strengthen collaboration, streamline communication, and provide on-site support to improve product availability and supply chain efficiency.

Objectives of the Role

The primary objective is to improve the availability and timely distribution of health commodities at large hospitals, through continuous on-site engagement. The role aims to:

• Strengthen coordination between RMS Ltd and hospital stakeholders.
• Ensure timely monitoring and follow-up of orders.
• Reduce stock-outs, improve order fill rates, and shorten lead times.
• Provide evidence-based feedback to inform RMS Ltd.’s decision-making.

Key Responsibilities

The person in this role will be responsible for the following:

Communication & Liaison

• Act as the primary link between RMS Ltd and the hospital pharmacy/supply team.
• Maintain effective communication with pharmacists, lab managers, clinicians, and hospital administration.
• Monitor and support timely ordering through digital tools.
• Participate in weekly meetings with hospital teams to review stock status, orders, and supply chain challenges.
• Track deliveries and follow up on discrepancies or delays
• Provide timely updates and recommendations to RMS Ltd HQ during product availability meetings.

Order & Stock Management

• Monitor stock levels to prevent shortages and overstocks.
• Facilitate timely submission and follow-up of hospital orders.
• Track order status and escalating delays when necessary.
• Maintain and regularly update a stock-out/priority needs list for RMS Ltd.

Data & System Support

• Ensure hospital commodity lists are aligned with the National Product Catalogue (NPC).
• Support accurate and timely data entry into RMS systems.
• Provide routine reports on order trends, stock-outs, and fill rates.

Performance & Continuous Improvement

• Identify bottlenecks in the supply chain and propose corrective actions.
• Share lessons learned and best practices across hospitals and with RMS Ltd HQ.
• Advise RMS Ltd on the identification of products that are frequently requested by referral hospitals, especially those facing recurrent supply challenges or stock out under partner scope and recommend their inclusion in the RMS Ltd product scope supported by evidence, to ensure uninterrupted service delivery at hospitals.

Required Skills & Qualifications

• Bachelor’s degree in pharmacy (required); advanced training in supply chain management or public health is an asset.
• Minimum of 1 years’ experience in pharmacy, health supply chain, or clinical pharmacy.
• Knowledge of Rwanda’s health supply chain and national product catalogue.
• Proficiency in data management and reporting tools.
• High degree of initiative, problem-solving, and accountability.
• Strong communication, analytical, and coordination skills.
• Previous experience in hospital pharmacy or public health supply chain is an asset.

Reporting & Coordination

• The hospital-based focal person will report to the designated Supply Warehouse, Sales, Marketing and Distribution Department at RMS Ltd.
• They will collaborate closely with RMS Central Warehouse focal persons.
• Deliverables will include:
• Weekly hospital supply chain updates.
• Monthly performance reports (stock-outs, order fill rate, lead time trends).
• Action plans to address identified challenges.

Duration:

Initial appointment is for 12 Months, renewable based on performance and program needs.

Job application procedure:

Interested candidates should send their application documents (in one PDF document) including application letter, Curriculum Vitae, copy of ID, copies of degree certificates and professional certificates, motivation letter, names of three referees as well as their emails and telephones.

All applications are to be addressed to the Chief Executive Officer of Rwanda Medical Supply Ltd through the following email address: recruitment@rms.rw

Deadline for application: Monday, 22 /12/2025 at 5:00 pm.

N.B:

1. Only complete applications sent via the above e-mail shall be considered. 
2. Only Candidates with the right qualifications and relevant experience shall be shortlisted and contacted.