View Vacancy - Procurement and Contract Coordinator EO (01/25 KG)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category: Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory: Procurement

Job Description (Roles and Responsibilities)  

We are recruiting an EO Procurement and Contract Coordinator to oversight the Corporate Services procurement process for the British High Commission in Kigali. The successful applicant will demonstrate excellent interpersonal and communication skills, strong leadership and an ability to deliver consistently across a broad range of procurement activities. The role covers Rwanda and Burundi.

This role is essential for the delivery of procurement systems and processes across the platform, providing leadership and direction to the contract managers within the Corporate Services team.
  
We are looking for someone with experience in procurement and contract management, ideally with evidence of delivering in a similar role with similar challenges. The successful applicant must have resilience to manage multiple projects concurrently and understand the broad range of procurement activities and how procurement and contract management impacts on all areas of operations. 

The job purpose is to:

• Develop and manage a platform procurement pipeline and contract tracker
• Coordinate and oversight tenders ensuring legal and regulatory compliance
• Ensure contracts are managed according to best practice and deliver value for money

Main Duties and Responsibilities

• Determine platform procurement requirements, develop a procurement pipeline and select the most appropriate procurement route based on FCDO policies and practices
• For Post procurements, plan, organize and lead the bid process including drafting and issuing documents, developing bid evaluation criteria and convening an evaluation panel
• For Hub procurements work closely with Hub and Post to manage the procurement and contracting process
• Ensure the integrity, fairness and transparency of the end-to-end tender process
• Prepare contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of the FCDO and Post, and that all legal and regulatory requirements are met
• Monitor supplier performance and compliance and support contract managers to resolve supplier disputes
• Create regular opportunities for staff and customers to improve service quality and demonstrate a visible involvement
• Work with the Hub procurement team to develop and to standardise new policies and processes in line with regulatory requirements
• Work with finance colleagues at post and Hub on developing processes and tools to ensure that procurement activity is accurately reflected in business plans and budgets
• Build the capacity of Post procurement staff so that they are fully competent by the end of the assignment
• Carry out any other related duties as assigned by the Line Manager

Essential qualifications, skills and experience  

• A degree in Procurement and Supply Chain Management and/or CIPS from a recognised tertiary institution
• Three years’ management experience responsible for a team providing procurement and contracting services
• Demonstrable market research skills within a procurement framework
• Demonstrable stakeholder relationship management skills.    
• Demonstrable negotiation skills
• Demonstrable interpersonal skills
• High proficiency with MS Office

Desirable qualifications, skills and experience  

• Experience of working within an international organisation
• A Law qualification/ with legal background
• Demonstrable customer service background

Required behaviours - Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together

Application Link: Click here

Application deadline - 7 March 2025

Grade - Executive Officer (EO)

Type of Position - Fixed Term

Working hours per week - 36

Duration of Post - 12 months

Region - Africa

Country/Territory - Rwanda

Location (City) - Kigali

Type of Post - British High Commission

Number of vacancies - 1

Salary - RWF 1,979,455

Type of Salary - monthly

Start Date - 1 April 2025

Other benefits and conditions of employment  

BHC Kigali has a strong learning and development offer and is committed to staff development. Staff have access to a regional/global network and L&D opportunities

Additional information  

The British High Commission will never request any payment or fees to apply for a position
Employees recruited locally by the British High Commission in Kigali are subject to Terms and Conditions of Service according to local employment law in Rwanda

All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit

The responsibility lies on the successful candidate to;

1. Obtain the relevant permit
2. Pay the fees for the permit
3. Make arrangements to relocate
4. Meet the costs to relocation

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles 

Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5

Reference checking and security clearances will be conducted on successful candidates

Please log into your profile on the application system on a regular basis to review the status of your application

Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6/12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate