Project & Community Coordinator

Job Description

Purpose & Description

This document describes the roles, responsibilities, and expectations for Inshuti of Rwanda Incorporated’s project coordinator position.

The project and community coordinator is responsible for managing all aspects of Inshuti programming in Rwanda. They implement strategy alongside the executive director and ensure all projects adhere to the mission and purpose of Inshuti of Rwanda Incorporated. They will provide timely and accurate updates from Rwanda to ensure risks are understood and mitigated.

Project Coordination Responsibilities

• Assist the build manager in developing and managing project management documents such as project schedules, scope statements, and project plans.
• Respect the internal cash management rules and procedures and supporting documents as set by the accounting coordinator, notably the procurement policy.
• Supervise and be responsible for the material procurement process alongside other Inshuti of Rwanda Incorporated staff members. Also, they must ensure the procurement policy is strictly adhered to
• Meet with potential house recipients to assess their needs and define project requirements, acceptance criteria, and timelines.
• Coordinate allocating project resources to ensure the project team has what’s needed at the right time.
• Assign tasks to team members and help them understand what’s expected from them regarding project milestones and deliverables.
• Be the liaison between the project team, house recipients, build manager, and Rwanda country director throughout the project life cycle.
• Monitor project progress, generate reports, and appropriately update the build manager and Rwanda country director.
• Foster cross-team collaboration to help project team members complete project tasks and produce deliverables.
• Mitigate risk identified in the project by proposing solutions. Identify potential development
• opportunities that could aid our beneficiaries or the project.
• Ensure building standards are upheld and requirements are met through daily inspections.
• Ensure translation of information and discussions is provided as required to ensure ED and Build manager can make informed decisions.

Community Coordination Responsibilities

• Develop and implement community outreach programs and initiatives.
• Build and maintain relationships with community members, organizations, stakeholders, and partners.
• Create and distribute promotional materials to raise awareness about the organization and its initiatives.
• Organize and analyze data on program impact and community needs.
• Report on program outcomes and recommendations for future initiatives.
• Perform administrative duties such as maintaining accurate records.

Candidate Requirements

Essential

• Fluent in Kinyarwanda and English.
• Proficient in Microsoft Office (especially Word and Excel).
• Previous work experience with a nonprofit organization or community outreach program.
• Excellent interpersonal skills and communication skills, both written and verbal.
• Strong organizational skills.
• Proven ability to build and maintain relationships with beneficiaries, community organizations, stakeholders, and partners.

Desirable

• Experience in project coordination, community outreach, or a related field is a plus.
• Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
• Familiarity with risk management and quality assurance control.
• Creative problem-solving skills and the ability to think outside the box.
• Ability to work independently and as part of a team.

Candidate Characteristics

• Autonomous
• Reliable
• Self-starter
• Willing to learn
• Organized
• Honest person with upstanding integrity

Other Information

This position is full-time and based in Rubavu District. Therefore, the candidate must live in Rubavu District.

This job listing will be posted until 22^nd November at midnight CET.

Please submit a one-page cover letter and (maximum) two-page CV to admin@inshutiofrwanda.org.