EOI Of Asset Coding services

CALL FOR EXPRESSIONS OF INTEREST (EOI) – ASSET CODING SERVICES FOR RWANDA FINANCE LIMITED (LOCAL BIDDERS ONLY)

TITLE OF THE ASSIGNMENT: Asset Coding services for Rwanda Finance Limited.

BRIEF DESCRIPTION: The objective of this Expression of Interest (EOI) is to identify and establish a shortlist of qualified service providers capable of delivering asset coding services in line with the requirements of Rwanda Finance Limited (RFL). This EOI shall not be construed as an invitation to tender. Only those suppliers who are successfully prequalified by RFL will be invited to participate in the subsequent tender process, during which comprehensive specifications for the required service will be provided.

Department / Unit issuing the request: Finance & Administration

Place of assignment: Kigali-Rwanda

Deadline for applications: 22^nd January 2026

Procurement Method: Open competitive Method

Applications to be submitted to: procurement@rfl.rw

Contact number: +250 787 452 334

ABOUT RWANDA FINANCE LTD

Rwanda Finance Limited (RFL) is a company promoting and developing Rwanda as a leading financial destination for international investment and cross-border transactions in Africa.

Rwanda Finance Limited works with key stakeholders to develop and promote Kigali International Financial Centre through investment promotion, policy advocacy and sector upskilling. It also works to establish the regulatory framework for Kigali International Financial Centre to become a leading international financial centre.

OUR VISION

To become a preferred financial centre for international investment in Africa.

OUR MISSION

To be the catalyst of a safe, compliant, and pro-business financial environment in Rwanda.

SCOPE OF WORK

The selected service provider shall:

• Conduct a physical verification of all assets across office primes.
• Assign standardized asset codes based on asset category, location, and ownership.
• Affix tamper-proof tags (barcode/QR) on each asset.
• Capture asset details including.
• Provide a digital asset register in Excel or compatible format.
• Train designated staff on asset tracking and register maintenance.
• Asset coding methodology and tagging plan.
• Physical tagging of all assets.
• Digital asset register with searchable fields.
• Final report summarizing activities, challenges, and recommendations
• Minimum of 2 years of experience in asset coding.
• Provide at least 3 Certificates of completion from public / private institutions that prove to have provided similar service.
• Technical capacity to deliver barcode/QR tagging solutions.

1. • Description
   • Serial number
   • Location
   • Custodian
   • Acquisition date and value

DELIVERABLES

REPORTING LINE

The asset coding service provider shall report directly to the Finance Department of Rwanda Finance Limited and shall maintain close coordination with its representative throughout the assignment.

FIRM’S QUALIFICATIONS AND EXPERIENCES

The assignment will be undertaken by a firm that meets the following criteria:

DOCUMENTS TO BE SUBMITTED

1. Technical proposal (Experience and qualifications of the supplier)

2. Administrative documents including:

• Letter of Interest addressed to the CEO, Rwanda Finance Limited.
• Valid Tax Clearance Certificate.
• Copy of Certificate of Incorporation.
• Copy of Certificate of Good Standing
• Complete full address and contacts (websites, telephone number, physical office, and fax).
• Notified Power of Attorney, if the person signing is different from the one on the certificate of incorporation.

TECHNICAL EVALUATION CRITERIA

The following criteria will be used for the evaluation of the bids:

Firm’s qualifications relevant to the assignment with a least two (2) years of experience in asset coding.	50%
Proof Certificate of completion related to the assignment (at least 3 certificates of similar services from re-known organizations).	50%

FIRM’S AGREEMENT WITH TERMS AND CONDITIONS

The completion of all EOI requirements must be in accordance with the instructions contained in this EOI. Submission to Rwanda Finance Ltd of the technical proposal will constitute an offer and indicates the firm’s agreement to the terms and conditions set forth in this EOI. Rwanda Finance Ltd is not required to accept and/or evaluate proposals that do not conform to the instructions of this EOI and, in addition, Rwanda Finance Ltd may reject all proposals and not make an award. Rwanda Finance Ltd reserves the right to make an award without discussion and/or negotiation; however, Rwanda Finance Ltd also reserves the right to conduct discussions and/or negotiations, which among other things may require the firm to revise its proposal. By submitting an offer, firms agree to comply with the general terms and conditions for an award, including Representations and Certifications compliance. Firms must provide full, accurate, and complete information in response to this solicitation. By submitting an offer, firms certify that they have not and will not attempt to bribe or make any payment to Rwanda Finance Ltd employees in return for preference.

Issuance of this EOI in no way obligates Rwanda Finance Ltd to render an award, nor does it commit Rwanda Finance Ltd to pay any costs incurred by the firm to prepare and submit a proposal. Rwanda Finance Ltd reserves the right to award a contract to one firm or to issue multiple awards based on the results of our evaluation.

Deadline 22- 01- 2026