Job Description

Reporting to Executive Director,Operations Directorate ,Administrative assistant coordinates and oversees office administrative duties while providing an extensive level of support to the Executive Director Operations Directorate.

Job Responsibilities

• Manage the Operations Executive Director’s Diary

• Set up meetings on behalf of ED Operations

• Follow up on Correspondences transmitted in the Electronic Data Management System (EDMS)

• Prepare correspondences on ED Operations behalf

• Ensure compliance with Delegation Authority Guidelines and Citizen Charter

• Ensure compliance with the Bank House Style Manual

• Act as a custodian of the documents in Operations Directorate and ensure proper archiving and an up-to-date filing system

• Coordinate ED Operations meetings (Physical and Virtual)

• Take minutes of ED Operations meetings and follow up on implementation of meetings resolutions

• Follow up on implementation of decisions taken by different Bank organs pertaining to Operations Directorate

• Ensure proper protocol of ED Operations internal and external guests (in collaboration with Security and Protocol team)

• Receive and relay office telephone messages;

• Ensure proper stock of office supplies

• Track the Directorate business plan performance and Budget

Job Requirements

• At least a Bachelor’s degree in Secretarial Studies, Business Administration or a related field.

• At least three (3) years’ experience in a similar capacity