Exciting Job Opportunity: Administrative Officer and PA to Management
Embassy of Denmark, Kigali

Position Title: Administrative Officer and PA to Management
Team: Administration, Finance, and Consular Affairs Team
Date: Starting 1 June 2025

The Project Office of Denmark in Kigali will be upgraded to the Embassy of Denmark later in 2025. The Embassy will be dedicated to promoting Denmark's diplomatic, development, and trade interests in Rwanda. We are a dynamic mission where teamwork, high performance and accountability are key to our success. This position involves working closely with the Ambassador, Deputy, and the Embassy's various departments to ensure a well-functioning and supportive work environment.

Key Areas of Responsibility:

• Meeting and Event Coordination
• Embassy Contact Management
• Travel Planning and Coordination
• Official Correspondence
• Assistance to Posted Staff
• Lease Management
• Local Procurement Support
• Office and Residence Maintenance
• Consular Assistance
• Support for Official Visits
• Backup Support

Qualifications and Competences:

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least 3-5 years of experience in a similar administrative role, preferably within a diplomatic mission or international organization.
• Excellent organizational and coordination skills, with the ability to manage multiple tasks simultaneously.
• Strong communication skills (written and oral) in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive, service-oriented attitude with a problem-solving
• Ability to work independently and collaboratively in a team.
• Attention to detail and high standards of accuracy.
• Experience with local procurement and event management is an advantage.
• Proficiency in English – advantage with French skills.

What We Offer:

• A competitive salary package with performance-based incentives.
• Health insurance and pension schemes.
• Opportunities for professional development and career growth.
• A supportive and collaborative work environment with high autonomy and responsibility.
• Health insurance, pension scheme and leave/holidays according to staff rules of the mission.

How to Apply:

• Please submit your application (cover letter, CV, and references) to Sandberg ltd, leading recruitment company in Rwanda on: application@sandberg-ltd.com
• Subject Line on the email: Administrative Officer and PA to Management
  Embassy of Denmark, Kigali
• The applicant should list 2-3 references 
• The applicant must present a “no criminal record” and pass security clearance prior to employment. 

Application Deadline: 31st of March 2025
Late applications will not be considered. Only shortlisted candidates will be contacted.

Join our team at the Embassy of Denmark in Kigali and help support the efficient operation of our diplomatic mission. We look forward to receiving your application!