Job responsibilities

Ensure effective identity card distribution activities:

• Ensure that no errors due to authorization, printing, laminating and punching appear on the identity cards to be distributed;

• Verify if the generated report match with packed identity cards;

• Report identity cards to be distributed.

Organize the distribution exercise:

• Prepare lists of identity cards to be distributed by District, Sectors and Cells;

• Inform the distribution plan to Production and distribution Unit;

• Share distribution plans with the District Good Governance Directors;

• Assure the distribution of the identity cards meets the required standards of identity cards audit.

Organize the ID cards to be corrected and verify the supporting documents to meet the SOP standards:

• Implement strict document verification protocols to validate authenticity and completeness of supporting documents and properly report and send back to the respective sectors for remedial action;

• Verify if the generated reports match with packed identity cards to be returned back to their respective sectors;

• Ensure timely transmission of ID cards for correction to Data Authorizer Officers;

• Verify if all ID cards to be corrected have been corrected and reported before distribution;

• Cross-check all received documents against digitized archive.

Ensure that all Requests of ID cards received through emails are effectively addressed on time:

• Prepare reports of these issues;

• Ensure that the Director of Production has authorized the production of ID cards;

• Verify if those Id cards have been issued for distribution;

• Ensure those ID cards have been distributed.

Ensure all supporting documents are referenced and digitized:

• Digitize all received supporting documents.

Produce reports on ID card issuing activities:

• Report activities on weekly, monthly, quarterly and annual basis to the Director of Production and Distribution Unit;

• Advise his/her supervisor accordingly.

Qualifications

• Bachelor's Degree in Economics

  0 Year of relevant experience

• Bachelor’s Degree in Public Administration

  0 Year of relevant experience

• Bachelor’s Degree in Sociology

  0 Year of relevant experience

• Bachelor's Degree in Management

  0 Year of relevant experience

• Bachelor's Degree in Psychology

  0 Year of relevant experience

• Advanced Diploma in Supply Chain Management

  0 Year of relevant experience

• Advanced Diploma in Business Administration

  0 Year of relevant experience

• Advanced Diploma in Management

  0 Year of relevant experience

• Advanced Diploma in Economics

  0 Year of relevant experience

• Advanced Diploma in Logistics Management

  0 Year of relevant experience

• Bachelor's Degree in Political Sciences

  0 Year of relevant experience

• Bachelor's Degree in Supply Chain Management

  0 Year of relevant experience

• Advanced Diploma in Sociology

  0 Year of relevant experience

• Advanced Diploma in Public Administration

  0 Year of relevant experience

• Advanced Diploma in Administrative Sciences

  0 Year of relevant experience

• Advanced Diploma in Political Sciences

  0 Year of relevant experience

• Bachelor's Degree in Logistics Management

  0 Year of relevant experience

• Bachelor's in Business Administration

  0 Year of relevant experience

• Advanced diploma in Psychology

  0 Year of relevant experience

• Bachelors Degree in Administrative Science

  0 Year of relevant experience

Required competencies and key technical skills

• Resource management skills

• Problem solving skills

• Decision making skills

• Time management skills

• Risk management skills

• Results oriented

• Digital literacy skills

• Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage

• Analytical skills;