Job Title: Finance & Grants Officer – Twiyubakire Programme

Location: Kigali, Rwanda

Division: Trócaire Rwanda Country Programme Date: February 2025

Description

Trócaire works in partnership with local and church organisations, supporting communities in over 20 developing countries across Africa, Asia, Latin America, and the Middle East to bring about lasting change. Trócaire envisions a just and peaceful world where people’s dignity is upheld, rights are respected, basic needs are met, and resources are shared equitably. It strives for a world where individuals have control over their lives, and those in power act for the common good. As the official overseas development agency of the Irish Catholic Church, Trócaire has been working in Rwanda since 1994.

The Finance and Grant Officer (FGO) for the Twiyubakire Programme will provide essential day-to-day financial and grant management support, reporting to the Finance Manager. This role is integral to ensuring the smooth functioning of financial processes, including document collection and review, data entry, voucher management, and compliance monitoring. The FGO will assist in the preparation of financial reports, support capacity assessments, and help CSO partners strengthen their financial systems. Working closely with the Finance Manager, the FGO will contribute to the programme’s financial planning, budget tracking, and adherence to FCDO and Trócaire regulations. This role requires a high level of organisation, attention to detail, and the ability to maintain accurate records to uphold accountability and transparency. Regular engagement with CSO partners and collaboration with programme teams will ensure financial processes are effectively managed to support the programme’s goals.

Please note: This position is contingent upon donor funding approval and will only be confirmed if funding is secured.

Safeguarding Programme Participants-Children & Adults:

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct), which outlines the expected behaviours and the responsibility of all staff, consultants and other organisational representatives.

Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks, including satisfactory references and appropriate screening (e.g., police/Garda vetting, counterterrorism and anti-trafficking). Trócaire also participates in the Inter-Agency Mis-

conduct Disclosure Scheme, and all employees will be subject to this as part of the contract of employment.

Key Duties & Responsibilities

Finance and Budgeting Responsibilities

• Assist the FM in maintaining accurate financial plans to support effective programme implementation.
• Support the FM in facilitating monthly Budget versus Actual meetings and ensuring CSO partners submit timely activity and expenditure reports in compliance with pricing schedule commitments.
• Assist in tracking project budgets and expenditures, ensuring alignment with approved limits.
• Prepare and review financial documentation, such as vouchers, data entries, and support documentation for reports and budgets, ensuring accuracy and compliance.
• Provide support in preparing donor budgets and revisions, ensuring they meet FCDO regulations and align with the programme’s financial framework.
• Collaborate with the FM and programme staff to review monthly financial reports and address any identified variances.
• Support the FM in conducting timely Value for Money assessments and tracking all indicators. Financial Control and Reporting
• Support adherence to Trócaire’s financial policies and procedures across the programme.
• Assist in the preparation of financial reports, including quarterly and annual financial statements, in compliance with FCDO and organisational standards.
• Maintain and organise financial records, ensuring all documentation is complete, accurate, and accessible for audits or reviews.
• Assist with external and internal audits by preparing necessary financial data and addressing auditor queries.
• Participate in field visits to CSO offices and projects to review financial compliance and provide support on required adjustments.
• Collaborate with the FM on monthly and quarterly Partner Financial Management Tracking Tools (PFMTT).

Support to CSO Partners

• Assist in conducting Partner Capacity Assessments (PCAS) under the FM’s guidance, focusing on evaluating financial systems and governance structures.
• Review partner financial documentation, ensuring accuracy, consistency, and compliance with Trócaire and FCDO requirements.
• Support CSO partners in strengthening financial controls and procurement processes by providing guidance and technical support.
• Conduct desk reviews or assist in field voucher reviews, ensuring action plans for any identified issues are implemented and followed up.
• Provide ongoing mentorship and training to CSO finance teams to enhance their reporting and compliance capabilities.

Capacity Strengthening

• Assist the FM in delivering training and technical support for both Trócaire and partner finance staff, focusing on budgeting, financial monitoring, reporting, and internal controls.
• Support the development and improvement of financial systems and tools for both Trócaire and CSO partners.
• Act as a liaison between the FM, CSO partners, and the programme team to ensure smooth communication and coordination on financial matters.
• Work closely with the FM to align programme financial management with organisational and donor requirements.

Other Duties and Responsibilities

• Undertake other tasks as assigned by the Finance Manager or Team Leader to ensure the smooth functioning of the Twiyubakire Programme.

Person Specification – Essential Requirements

(E) Qualification

• Relevant degree in Accounting or Finance.
• Internationally recognised professional accounting qualification (e.g., ACCA, CPA).
• Internal Audit qualification is highly desirable.

(E) Experience

• At least 5 years of experience in accounting or finance roles, particularly with an audit focus, ideally within NGOs
• Experience with grant management for private or commercial donors.
• Proven experience working with local delivery partners on grant management.
• Experience working collaboratively within teams using a participatory approach, while also being capable of working independently.

(E) Skills

• Ability to inspire and motivate staff to align with shared goals and objectives.
• Familiarity with Agresso or similar management information systems is an advantage.
• Strong skills in managing budgets and financial systems.
• Exceptional organisational, planning, prioritisation, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Demonstrated integrity, impeccable work ethics, accuracy, and attention to detail.
• Proficiency in Microsoft Word and advanced skills in Excel.
• Fluency in English (written and spoken).

(E) Qualities

• Understanding of, and empathy with, the role of the Catholic Church in development.

(E) Other

• Willingness and ability to travel domestically and internationally, as required.
• Strong commitment to safeguarding programme participants and upholding ethical principles.

NOTE: Interested and qualified candidates are encouraged to apply following the link provided below and submitting an updated CV in PDF format.

https://qsourcing.zohorecruit.com/jobs/Careers/735362000005323276/QSSR-TROCAIRE--FINANCE-AND-GRANT-OFFICER?source=CareerSite

Deadline: 26^th May 2025