Job Title: HR Admin
Location: Sambora Kinigi Lodge & Sambora Private Journeys, Rwanda
Reports To: Managing Director

Job Overview:

Sambora, a leading lodge and travel company in Rwanda, is seeking a detail-oriented and proactive HR Admin to join our team. The HR Admin will be responsible for supporting the HR and administrative functions at Sambora Kinigi Lodge and Sambora Private Journeys. This role is critical in ensuring smooth HR operations, efficient staff coordination, and compliance with employment regulations while contributing to the positive work environment at Sambora.

Key Responsibilities:

Human Resources:

• Assist in recruitment processes, including posting job vacancies, coordinating interviews, and managing onboarding of new employees.
• Maintain and update employee records, ensuring accurate and timely input of all HR data (e.g., contracts, personal details, leave requests).
• Ensure compliance with labor laws, company policies, and employee contracts.
• Support payroll administration by ensuring timesheets and employee attendance records are accurately maintained.
• Assist in the performance appraisal process and tracking employee training and development plans.
• Provide HR-related guidance and support to employees on HR policies, benefits, and procedures.
• Manage employee leave schedules and track absenteeism.
• Coordinate staff welfare activities, events, and initiatives to promote a positive working environment.
• Support employee disciplinary processes, as necessary.

Administration:

• Manage the general administration of HR documents and filing systems, ensuring confidentiality and proper organization.
• Assist in developing and updating HR and administrative policies, procedures, and handbooks.
• Coordinate logistics for staff events, meetings, and training sessions.
• Assist with procurement and management of office supplies and ensure smooth day-to-day office operations.
• Support in preparing monthly and quarterly HR reports as required by the management team.

Skills and Qualifications:

• Bachelor's degree in Human Resource Management, Business Administration, or a related field.
• Proven experience (2-3 years) in HR or administrative roles, preferably in the hospitality or travel industry.
• Strong understanding of Rwandan labor laws and HR best practices.
• Excellent organizational and multitasking skills with a keen attention to detail.
• Strong communication and interpersonal skills, with the ability to maintain professionalism and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently as well as collaboratively in a dynamic environment.
• Fluent in English and Kinyarwanda (French is a plus).

What We Offer:

• Competitive salary based on experience.
• Opportunities for career growth and development within the Sambora Group.
• The chance to work in a dynamic, impactful company that values sustainability, community development, and luxury tourism.

Application Process

If you are an experienced and passionate individual with a deep understanding of coffee, cocktails, wines, and champagnes, and a commitment to exceptional FOH service delivery, we invite your application to join the Sambora Kinigi Lodge team. Submit your resume / CV and a cover letter highlighting your relevant qualifications, expertise and why you are interested in the role. Send your application to careers@samborakinigi.com befor February 10th, 2025.