HR Information Systems Manager

Job Purpose:

Reporting to the HR Manager, Reward & Operations, this role is responsible for analyzing data, ensuring accurate management, and producing reports to support HR operations. The incumbent will manage the HR Information System (HRIS), ensuring it meets evolving HR needs, enhances system efficiency, automate processes, and adheres to regulatory requirements. Additionally, the role will involve overseeing tasks related to rewards and benefits.

Main Responsibilities:

• Design and execute a calendar of HR reports that include key HR metrics for managerial use and decision-making.

• System Management. Oversee the operations of the HRIS, including payroll management, employee data management and leave management. Track system functionality and uptime and data integrity.

• Data Analysis and Reporting. Maintain reporting tools and dashboards that provide actionable insights into HR metrics and help drive strategic decision-making.

• Ensure the HRIS system is user-friendly, train staff on the use of HR systems and provide ongoing technical support, troubleshooting issues, and resolve system-related queries.

• Identify opportunities for system upgrades, process improvements and automate repetitive HR processes, collaborating with IT and external vendors to align with evolving HR processes and organizational needs.

• Ensure data accuracy, consistency, and security by setting up proper access controls, audits, and compliance with data privacy laws, legal regulations and company policies.

• Oversee the management of employee data, including new hires, terminations, promotions, transfers, and changes in compensation. Ensure employee records are up-to-date and accurately reflected in the HRIS.

• Prepare the annual HR budget, and working with Finance, provide monthly reports on utilization, highlighting any variances and recommending remedial actions as relevant.

• Oversee the administration of employee rewards, benefits, and compensation data. Support the development and execution of bonus, salary, and benefits reviews.

• Participating in yearly performance appraisal assessment and evaluation process (Balanced Scorecard) for data consolidation and meaningful reporting of performance.

• Conduct benefit awareness training to all staff and ensure annual provision of total reward statements for all staff.

Daily Responsibilities.

• Prepare and provide all HR metrics/Reports.

• Track and monitor leave liability and share reports with line managers.

• Reconciliation of HR systems for data accuracy.

• Analyzing and compiling staff data and rewards information.

Educational qualifications and work experience:

• Bachelor of Human Resource Management/Business Management.

• Professional Qualifications- SHRM-CP, SHRM-SCP, PHRI, SPHRI, CIPD.

• Master's Degree in HRM/Business Administration is an added advantage.

• A Minimum of Five (5) Years of Experience.

• Experience in Compensation and Benefits Management.

• Experience in the usage of Data Analytical Tools and Reporting.