Job Title: Human Resources (HR) Assistant
Location: Remera, Gasabo, Kigali, Rwanda
Company: Rafeef Medical Company LTD

Reports to: Administrative Officer

Employment Type: Full-Time

About Us:

Rafeef Medical Company Ltd is a multinational medical equipment supplier specializing in healthcare asset management and engineering solutions. We provide after-sales technical support and financial solutions to healthcare facilities. Rafeef is a dynamic and growing organization that values its people. We are seeking a dedicated HR Assistant to join our Human Resources team and support us in ensuring smooth and efficient HR operations. This role will involve assisting with recruitment, onboarding, performance management, attendance tracking, and employee engagement initiatives across our offices in Rwanda, Sudan, South Sudan, and Kenya.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion. They will support the administrative office and assist in ensuring that all HR processes are executed smoothly and efficiently.

Key Responsibilities:

• Recruitment Support:Assist in posting job advertisements, screening candidates, scheduling interviews, and coordinating the recruitment process.
• Onboarding & Offboarding:Help facilitate the onboarding process for new hires and assist in employee exit procedures, including paperwork and return of company assets.
• Employee Records Management:Maintain and update employee files and databases. Ensure accurate tracking of attendance, leave, and other employee data.
• HR Documentation:Prepare and distribute HR-related documents such as employment contracts, offer letters, and forms. Ensure all records are compliant with company policies.
• Employee Support:Respond to employee inquiries regarding HR policies, benefits, and procedures. Assist in organizing training and development programs.
• Compliance:Ensure compliance with labor laws and company policies. Assist with audits and HR reporting.
• Event Coordination:Support in organizing company events, such as team-building activities, employee recognition programs, and other engagement initiatives.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, performance evaluations, etc)
• Help organize monthly performance reviews by collecting and consolidating KPI data for team members.
• Assist in maintaining accurate records of employee performance metrics, feedback, and development plans.
• Coordinate HR projects (meetings, training, surveys, etc) and take minutes.
• Assist in payroll preparation by providing relevant data (absences, bonuses, leaves, etc)

Requirements:

• A degree in Human Resources, Business Administration, or a related field.
• Previous one year experience in HR administration or a related role is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and HR software systems.
• Knowledge of labor laws and HR best practices.
• Excellent verbal and written English language skills.
• High level of attention to detail and accuracy in managing HR records and processes

What We Offer:

• A competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and inclusive work environment.

How to Apply: Interested candidates are encouraged to submit their resume and a cover letter to hr@rafeefmedical.rw cc: olive@rafeefmedical.rw by 31^st October 2024. Be sure to include "HR Assistant Application" in the subject line.

Additional Information:

• Hiring Process:Applications will be reviewed on a rolling basis, with the position being filled as soon as a suitable candidate is identified.