1. Job Title: Planning and M&E Specialist

Job responsibilities

Reporting to the Director General, the Planning Monitoring and Evaluation Specialist will be responsible of the following:

• Coordinate the planning, monitoring and evaluation activities in RAB

• Develop relevant tools for the preparation of the institution’s strategic plan, medium term plan, and annual action plan;

• Consolidate data and formulate annual action plans and institution’s performance contract;

• Participate in budget preparation and process.

• Participate in design and preparation of budget;

• Monitor the execution of budget in respect to provisions of financial law;

• Update budgetary registration forms;

• Produce relevant periodic budget execution reports;

• Schedule financial commitments of the institution

• Prepare cash flow provisions for institution;

• Update credits allocated, budgetary commitments, payment orders, and file all accounting records required during the commitment.

• Coordinate monitoring, evaluation, impact assessment and reporting at all levels

• Draft guidelines and internal policies for planning, project formulation, monitoring and reporting;

• Build human, equipment and infrastructure capacity of planning, monitoring, evaluation and impact assessment

• Advise RAB and individual project management for timely action to improve the direction and value for money in research and technology transfer

• Report regularly to the MINAGRI and other relevant bodies of Government e.g. MINECOFIN, against EDPRS & vision 2030 and 2050 on the performance of RAB against targets;

• Coordinate the implementation of performance contracts across all RAB Departments and Divisions

• Develop and implement monitoring mechanisms and tools to verify implementation of national policy and RAB’s plans;

• Carry out periodic monitoring of activity implementation of the RAB and of performance contracts;

• Follow up on the implementation of different government recommendations at the Agency level.

• Collect, consolidate and analyze periodic performance reports and propose recommendations for improved Service delivery;

• Develop and update data collection and reporting tools, including defining performance baselines, targets and indicators for the RAB’s activities.

• Oversee the implementation of M&E related activities

Qualifications

• Bachelor’s Degree in Economics, Public Policy, Project Management, Management, Development Studies, Statistics, Monitoring & Evaluation, Finance, Business Administration with 3 Years of relevant experience

• Masters in Business Administration, Finance, Public Policy, Project Management, Economics, Management, Statistics, Monitoring & Evaluation with 1 Years of relevant experience

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2. Job Title: Front Desk Operation Officer

Job responsibilities

• Report to the Finance and Administration Division Manager

• Directing customers and clients to their destination.

• Communicate clearly and effectively with clients.

• Answer visitors’/customers’ enquiries about RAB and its products or services

• Provide quality customer service on every call.

• Greeting clients with a smile whether in person or on the phone.

• Issue visitor passes, observing and reporting any unusual or suspicious persons or activities

Qualifications

• Advanced Diploma in Office Management, Hospitality managemen, Communication, Public Relations, Marketing, Customer Relations with 0 Year of relevant experience

• Bachelor’s Degree in Communication, Public Relations, Office Management, Marketing, Customer Relations, Hospitality Management with 0 Year of relevant experience

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3. Job Title: Human Resource and Logistics Officer

Job responsibilities

HR functions

• Report to the Station Manager

• Interpret and advise the Station Manager in all HR related matters and update him/her on HR policies, laws and regulations;

• Insure the induction and orientation of new staff allocated in station and make sure that they have all necessary equipment such as office equipment and other materials to perform his/her work;

• Insure the good working conditions and welfare of all staff in station

• Coordinate and supervise the performance management including signing performance contracts and performance evaluation for all station’s staff and give a timely report in the appropriate format to the head of station with copy to the Division Manager of Finance and Administration;

• Manage and supervise daily staff attendance at Station level as well as casual labor;

• Prepare and monitor annual leave plan for all staff and submit on time to the Station Manager and with copy to the Division Manager of Finance and Administration;

• Prepare a quarterly and annual staffing report in appropriate format and submit it to the Station Manager and a copy to Division Manager of Finance and Administration not later than 15th of the following month

• Working closely with the HR Service at RAB head office and provide to them on time all necessary and needed information about staff in station

• Prepare the HR related reports as required by the competent organs like MIFOTRA, NPSC, etc.

• Keep updating the staff’s administrative files and update the HR Services accordingly

• Prepare the payroll of casual labour

• Perform any job-related activity as assigned by Station Manager

• Logistics Functions

• Ensure that storekeepers maintain the records of the stores;

• Ensure that monthly, quarterly and annual store reports are submitted on time;

• Consolidate monthly, quarterly and annual stores reports and submit the consolidated store reports to Station Manager and Division Manager Finance and Administration on time;

• Ensure that quarterly stocks count is carried out and any difference identified is investigated;

• Coordinate annual physical inventory of stock and fixed asset inventory activity;

• Ensure that all fixed assets are codified and fixed asset register is updated on time;

• Checking the logbook and other fuel management documents;

• Ensuring that management of vehicles maintenance is done appropriately;

• Facilitate the researchers and extensionists working in the station in all logistic related matters;

• Working closely with headquarters RAB logistic officer.

Qualifications

• Bachelor’s Degree in Human Resource Management with 0 Year of relevant experience

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4. Job Title: Liquid Nitrogen Plant Technician

Job responsibilities

• Report to the National Animal Genetic Improvement Centre Division Manager;

• Developing and implementing procurement plans for equipment, supplies and services for sustainable production of liquid nitrogen

• Developing and implementing operational, maintenance, and repairs of equipment for sustainably effective and efficient liquid nitrogen production, cold rooms and laboratories equipment

• Supervising and reporting on status of the liquid nitrogen production and distribution in relation to national demand

• Make sure that fuel is available (in stock) for the generators and stay on hold for a manual switch of the generators if the automatic one fails;

• Follow up and upkeep of the generator;

• Assure the technical maintenance of all the machines, cold rooms and laboratories equipment in the Rubilizi National laboratory and Rubona Bull Center;

• Prepare the technical specifications of all materials and spare parts that are purchased at RNVL and Rubona Bull Center;

• Work closely with the other technicians for nights’ shifts

Qualifications

• Advanced Diploma in Electromechanical Engineering, Engineering, Electromechanical Engineering with 5 Years of relevant experience

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5. Job Title: Internal Auditor

Job responsibilities

Reporting to the Board of Directors the Internal Auditor has the following responsibilities:

• Develop an annual audit program for HR management (files and career of personnel).

• Identify, prevent and propose correction for illegal, fraudulent or accidental acts as well as any other act contrary to the spirit ethics or code of conduct and legal texts.

• Develop quantitative and qualitative evaluation performance indicators and achievement of objectives for different departments/units.

• Evaluate the effectiveness of procedures and propose appropriate reviews when need arise.

Conduct audit exercise on financial management of the institution:

• Develop an annual audit program for financial transactions and evaluate its implementation periodically.

• Give opinions on periodical financial statements produced by competent authorities.

• Make proposal for internal control procedures on basis of subscription operations, tariff procedures and management procedures (expenditure and revenues).

• Supervise budget implementation in progress and a posterior.

• Check the implementation and compliance with procedures of budgetary control by units

Audit on Assets of the institution:

• Check the safety level of keeping institution assets.

• Suggest indicators capable to trigger physical controls at the level of agencies and offices

• Carry out physical checks of institution assets.

• Control how material resources allocated to different units have been used.

Qualifications

• Bachelor’s Degree in Economics, Management, Accounting with 0 Year of relevant experience

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6. Job Title: Land Husbandry and Irrigation Specialist

Job responsibilities

• The Land Husbandry and Irrigation Specialist will report directly to the Head of Department and will be under the technical supervision of the Head of Department of Irrigation, Land Husbandry, Irrigation and Technology Transfer.

• The Land Husbandry and Irrigation Specialist will be responsible for ensuring the overall coordination and leadership of staffs under his/her responsibility, appropriate and timely planning and reporting, participation in activities regarding resources mobilization, asset management, ensure appropriate design and implementation of projects with high technical quality and conform to the technical specifications and other relevant design parameters that are applicable to the concerned infrastructure.

• Technical backstopping of Irrigation and land husbandry activities within the Department.

• In addition to this, he/she shall also work closely with and assist external consultants and project Engineering team and be responsible for the following tasks:

• Lead the development of the overall planning and reporting of Irrigation and Land husbandry activities and ensure that their strategic implementation while aligning with the short, mid and long-term documents.

• Assist with preparation of feasibility and design studies of Project sites including collecting design information, performing design calculations, running design software, and preparing design drawings, specifications, bill of quantities, and cost estimates.

• Support the project in implementation of the procurement process (studies, works and supervision) for the construction of dams: (i) preparing terms of reference for studies and technical specifications of the work; (ii) analysis of bids and proposals and selection of Consultants and Enterprise Works, (iii) preparation and negotiation of contracts and (iv) preparation and/or review of tender documents;

• Supervising and controlling activities of consulting engineers responsible for the preparation of feasibility and detailed design studies and improving the quality of the studies by conducting of any further detailed complementary studies and reviewing some existing studies before starting their execution;

• Assist with supervision and quality control of contractors for all construction works including dams and appurtenant structures, irrigation systems of canals, pipelines and drains, and land levelling of the command area. And, to ensure that contractors are respecting the engineering and construction standards, working conditions, execution techniques and time schedule provided in the contract and

• To confirm and approve the executed quantities reported by the contractor for billing and contribution to provisional and final acceptance of works.

• Develop a program of capacity building and training for Project stakeholders and contribute to its implementation.

• Assist with supervision of Project Irrigation Engineer based at each Project site for the training of community members in operation and maintenance of the site including establishing and enforcing a calendar of maintenance activities, removing of sediment from canals and pipelines, repairing canals, pipelines and appurtenances, operation of dam and irrigation systems to ensure efficient use of water and maintenance of adequate stream flow for downstream users, and maintenance of reservoir and silt trap zone.

• Supervise installation of stream gauges, sediment sampling devices, rain gauges, and weather stations and provide training and supervision of Project Irrigation Engineer and community members responsible for data collection and ensure accurate reporting to Project MIS.

• Assist with the formation and effective functionality of the Water Users Associations at project sites including developing a list of users, establishing a system for collection and maintenance of water charges, operation and maintenance of irrigation infrastructure, and ensuring participation and benefit from organized regular training courses and workshops.

• Assist with the implementation of watershed-based environmental management plans in the command areas.

• Ensure the overall supervision, coordination and leadership of staffs under his/her responsibility.

Qualifications

• Bachelor’s Degree in Soil Sciences, Irrigation and Water Management with 3 Years of relevant experience

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7. Job Title: Crop Harvesting and Post-Harvesting Handling Technologies Specialist

Job responsibilities

• Report to Division Manager Crop Post-harvest and Processing Management and has the following responsibilities:

• To coordinate the development and the implementation of activities under Crop Post-Harvest management in accordance to the work plan and budget;

• Plan, organize and coordinate all post-harvest trainings & related activities in the program area;

• Train farmers and Agricultural Extension Agents on appropriate post-harvest handling and loss prevention techniques including produce handling, sorting, drying, storage, processing for value addition, packaging to prolong shelf life,

• To prepare a quarterly and annual report on Crop post harvesting, Handling activities carried out;

• Coordinate with the value chain and other technical personnel, including the market supply chain analysts, agricultural-agribusiness staff and other major stakeholders to design, develop, and teach appropriate procedures and processes for postharvest handling and food safety and related facility operation

• To Establish and maintain effective collaboration with other institutions locally, regionally and internationally

• To work with the M&E and communications staff to analyse baseline information and report findings and results of activities, including success stories.

• Ensure that the institution has and maintains a good reputation

• Perform any other duty as required by the competent authorities.

Qualifications

• Bachelor’s Degree in Food Technology, Postharvest Technology with 3 Years of relevant experience

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8. Job Title: Animal Disease Surveillance Specialist (2 Positions)

Job responsibilities

• Reporting to the Deputy director general for Animal Resource Development

• Implement measures to control and/or eradicate animal diseases;

• Carries out planning, organizing and coordinating professional veterinary work in prevention control and eradication of animal diseases;

• Effectively plan and implement control and eradication procedures in outbreak of infectious and contagious diseases of animals

• conduct field studies, investigations and surveillance projects related to animal diseases;

• Review permits for the movement within and from a quarantined district;

• Investigate violations and assist in the prosecution of violations within the existing law for disease prevention;

• Assist veterinarians in administering animal health programs, conducting tests on animals for infectious disease;

• Determine applicability of established procedures for disease prevention, control and eradication;

• Gather, monitor, compile and maintain information and records on disease surveillance, monitoring activities, and herd certification/disease classification records for bovine disease programs including, but not limited to, brucellosis, tuberculosis and trichomonosis;

• Use a variety of computer programs to store and share information and provide data for reports;

• Perform basic analytical techniques to examine information and reports received for completeness;

• Prepare monthly, quarterly, annual and “as needed” written and electronic reports of livestock disease programs.

Qualifications

• Master’s Degree in Veterinary Medicine with 1 Years of relevant experience

• Bachelor’s Degree in Veterinary Medicine with 3 Years of relevant experience

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9. Job Title: Secretary to Station

Job responsibilities

• Reporting to Station Manager

• Setting up and maintaining filing systems for station;

• Ensuring that the incoming and out coming correspondences are submitted to the user department, and keep copies for reference;

• Preparing and managing correspondence, reports and documents when required;

• Organizing and coordinating meetings, conferences, travel arrangements;

• Produce minutes for meetings;

• Transmit relevant documents within the institution and other organizations related to RAB;

• Keeping office management system;

• Arranging and confirming appointments for the station Manager;

• Organizing internal and external events for organised at station level

Qualifications

• Bachelor’s Degree in Secretarial Studies, Public Administration, Administrative Sciences, Sociology, Management, Office Management, Business Administration, Secretariat Studies, Office Management with 0 Year of relevant experience

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10. Job Title: Laboratory Services Manager

Job responsibilities

• Reporting to the Seed and Fertilizers Division Manager, the Laboratory Services Manager has the following functions:

• Manage and coordinate the daily workflow in the Seed Testing Laboratory;

• Devise mechanisms and tools promote operational efficiency, organize work set-ups that crease clear division of labor among staff and logical flow of work that enhance improved service delivery;

• Ensure that all the inputs, materials and equipment necessary use in activities of testing and analysis are planned for, timely procured and delivered;

• Develop guidelines and procedure manuals to facilitate the implementation of policies and regulations on seed quality control and promotion;

• Participate in seed certification quality assurance, aligning it with national, regional and international norms (ISTA and/or COMESA);

• Supervise and provide technical expertise and support to all testing activities being run in the lab and troubleshoot assays and equipment issues;

• Review worksheets and raw data to ensure the integrity and quality of test results;

• Oversee the preparation and issuing of certificates of seed quality;

• Coordinate the development and validation of SOPs for new assays and update existing assays as needed;

• Develop and coordinate the delivery of a training curriculum to personnel for various roles, tasks, and procedures in the lab including assay protocols, safety, ordering, equipment use, general housekeeping, organization, etc.

• Ensure the internal quality control for the EGS seed produced in RAB Stations and contribute to maintaining their postharvest quality including during storage;

• Ensure that the required protocols are developed and used for the analysis and diagnosis of disease pathogens that affect seed quality;

• In collaboration with crop protection program and other relevant stakeholders, organize the conduct of periodic field assessments for the monitoring, mapping and profiling of pests and diseases that potentially affect the quality of seed fields;

• Identify resource constraints (labor, space, etc.) impacting testing activities and provide solutions;

• Maintain a safe work environment for both staff, customers, equipment and facilities;

• Ensure the coordination of activities, projects and assets that the efficient delivery of seed services is duly supported and that public finances and goods are well managed;

• Report all tests and activities carried out by the Laboratory on a weekly, quarterly, annual basis and as may be required;

• Perform any other duties as the work supervisor assigns.

Qualifications

• Bachelor's Degree Microbiology, Biotechnology, Laboratory Technology, Seed Science and Technology, Applied Biological Sciences, Molecular Biology, Virology, Entomology with 5 Years of relevant experience

• Master of Science in Biotechnology, Microbiology, Laboratory Technology, Seed Science and Technology, Applied Biological Sciences, Molecular Biology, Virology, Entomology with 3 Years of relevant experience

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11. Job Title: Marshland Irrigation Engineer (2 Positions)

Job responsibilities

• The Marshland Irrigation Engineer will report directly to the Land Husbandry and Irrigation Specialist.

• The Marshland Irrigation Engineer will be responsible for ensuring that the design and implementation of Marshland Irrigation projects are of high technical quality. In addition to this primary function of quality assurance, he/she shall also work closely with other engineers and stakeholders and be responsible for the following tasks:

Support the implementation of the selected projects:

• Support the project in implementation of the procurement process (studies, works and supervision) for the construction of Dams, Head works/weir structures, canals or pipelines: (i) preparing terms of reference for studies and technical specifications of the work; (ii) analysis of bids and proposals and selection of Consultants and Enterprise Works, (iii) preparation and negotiation of contracts and (iv) preparation and/or review of tender documents;

• Communication/dissemination materials in the field of marshland irrigation (radio message, leaflets, policy briefs)

• Working with the Communication Unit to increase awareness and visibility of the Institution through the work done in Marshland irrigation and through various communication tools

• Participating in developing and implementing the institutional work plan and budget execution of the budget approved, and institutional imihigo and performance contracts

• Ensure a clean Audit in activities carried in Marshland irrigation

• Ensure promotion of technologies and innovations in Marshland irrigation trough on-farm demonstration plots or other approaches;

• Establish and maintain effective collaboration and team spirit with other programmes;

• Prepare, review and submit the weekly, quarterly and annual reports on the implementation of Marshland irrigation activities;

• Supervising and controlling activities of consulting engineers responsible for the preparation of feasibility and detailed design studies and improving the quality of the studies by conducting of any further detailed complementary studies and reviewing some existing studies before starting their execution;

• Assist with supervision and quality control of contractors for all construction works including dams and appurtenant structures, irrigation systems of canals, pipelines and drains, and land levelling of the command area. And, to ensure that contractors are respecting the engineering and construction standards, working conditions, execution techniques and time schedule provided in the contract and

• To confirm and approve the executed quantities reported by the contractor for billing and contribution to provisional and final acceptance of works.

• Develop a program of capacity building and training for Project stakeholders and contribute to its implementation.

• Assist with supervision of Project Irrigation Engineer based at each Project site for the training of community members in operation and maintenance of the site including establishing and enforcing a calendar of maintenance activities, removing of sediment from canals and pipelines, repairing canals, pipelines and appurtenances, operation of dam and irrigation systems to ensure efficient use of water and maintenance of adequate stream flow for downstream users, and maintenance of reservoir and silt trap zone.

• Supervise installation of stream gauges, sediment sampling devices, rain gauges, and weather stations and provide training and supervision of Project Irrigation Engineer and community members responsible for data collection and ensure accurate reporting;

Qualifications

• Bachelor's Degree in Civil Engineering, Hydrology, Water Engineering, Irrigation Engineering, Irrigation and Drainage, Rural Engineering with 0 Year of relevant experience

• Advanced Diploma in Civil Engineering, Irrigation Engineering, Rural Engineering, Irrigation and Drainage, Water Engineering with 0 Year of relevant experience

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12. Job Title: SS Irrigation Engineer

Job responsibilities

• The SSIT Engineer will report directly to the Senior Irrigation Engineer.

• The SSIT Engineer will be responsible for ensuring that the design and implementation of Small-Scale Irrigation Technology (SSIT) projects are of high technical quality. In addition to this primary function of quality assurance, he/she shall also work closely with other engineers and stakeholders and be responsible for the following tasks:

• Mobilization of farmers towards SSIT adoption.

• SSIT Project design and farmers’ application follow up.

• SSIT equipment quality assurance and control.

• Develop a program of capacity building and training for Project stakeholders and contribute to its implementation.

• Coordination of SSIT activities within the operation area.

• Working with key stakeholders such as banks and NGOs for SSIT financing.

• Reporting SSIT progress in the operational area and ensure accurate reporting to Project MIS.

• Assist with preparation of feasibility and design studies of Project sites including collecting design information, performing design calculations, running design software, and preparing design drawings, specifications, bill of quantities, and cost estimates.

• Assist with the formation and effective functionality of the Water Users Associations/Organizations.

• Support the implementation of other irrigation projects either marshland or hillside projects.

• Supervising and controlling activities of consulting engineers responsible for the preparation of feasibility and detailed design studies and improving the quality of the studies by conducting of any further detailed complementary studies and reviewing some existing studies before starting their execution.

• communication/dissemination materials in the field of SSIT (radio message, leaflets, policy briefs)

• Working with the Communication Unit to increase awareness and visibility of the Institution through the work done in SSIT and various communication tools

• Participating in developing and implementing the institutional work plan and budget execution of the budget approved, and institutional imihigo and performance contracts

• Ensure a clean Audit in activities carried out in SSIT.

• Ensure promotion of technologies and innovations in SSIT trough on-farm demonstration plots or other approaches.

• Establish and maintain effective collaboration and team spirit with other programmes.

• Prepare, review and submit the weekly, quarterly and annual reports on the implementation of SSIT activities.

• Ensure effective and efficient management of resources and assets under his responsibilities

• Undertake other duties as assigned by the Head of Department or other RAB Senior Managers.

Qualifications

• Bachelor's Degree in Civil Engineering, Hydrology, Water Engineering, Irrigation Engineering, Irrigation and Drainage, Rural Engineering with 0 Year of relevant experience

• Advanced Diploma in Civil Engineering, Irrigation Engineering, Rural Engineering, Irrigation and Drainage, Water Engineering with 0 Year of relevant experience

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