1. Job Title: Procurement Specialist

Job responsibilities

• Prepare annual procurement plan in accordance with the strategic and action plan for the implementation of SPIU/RWB’s activities and ensure its implementation on a timely and efficient manner;

• Review periodically SPIU/RWB Procurement Plan and update it on a regular basis to ensure that all procurement is carried out in accordance with the procurement plan as approved by the SPIU/RWB Management;

• Supervision of the whole supply chain of the SPIU/RWB from preparation of the tender/bidding documents, evaluation of the bids/proposals, recommendation for tender award and contract, Contract monitoring to ensure compliance with the ruling guidelines, manuals, regulations and Laws in respect to the fundamental principles of procurement

• Provide guidance to the Institution with regard to streamlining the procurement function for efficiency and effective performance;

• Establish a procurement filing system, including records of documents from advertisement until goods/ works or Services are delivered;

• Facilitate by providing required documents during SPIU/RWB technical and procurement audits;

• Monitor and ensure that the procurement calendar is respected and there is timely delivery on planned activities;

• Establish and implement procedures in line with the public procurement procedures and standard bidding documents;

• Ensure Economy, transparency, fairness, efficiency, accountability and zero tolerance to corruption in all procurement activities;

• Being able to work under stressful conditions and ready to work overtime and for field work;

• Perform any other activities that may be required from time to time and that are in line with the overall purpose of the VCRP/RWB-SPIU;

• Perform any other duties as assigned by the supervisor.

Qualifications

• Master's Degree in Law, Economics, Management, Procurement, Public Finance with 3 Years of relevant experience

• Bachelor's Degree in Public Finance, Procurement, Management, Law, Economics with 3 Years of relevant experience

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2. Job Title: Internal Audits Specialist

Job responsibilities

Prepare annual internal audit plans:

• Consult different components regarding their annual activities, in particular plans for disbursement of grants and loans to partner entities.

• Prepare a risk-based audit plan for the financial year covering all institutions and partner entities in receipt of or planned to be in receipt of project funds.

• Design the audit plan with clear timing.

• Present the annual audit plan for approval to the project Steering Committee and ensure.

• Carry out financial, performance and other audits of all activities:

• Conduct audits and prepare internal audit reports in respect of projects under SPIU in receipt of project funds and expenditure execution to identify weaknesses;

• Carry out a review of the documented systems to ensure adherence to any requirements, contractual, regulatory and legislative requirements and;

• Identify internal control strengths and weaknesses and recommend appropriate actions.

• Carry out relevant audit tests to ensure that risk management policies and internal control systems are operating efficiently and effectively; including recommending measures to strengthen internal controls, governance and risk management;

• Carry out periodic reviews to provide assurance on adequacy and effectiveness of risk management practices;

• Summarise findings and make recommendations, obtain management responses;

• Advise on the appropriateness of accounting records, records storage arrangements and financial reporting;

• Monitoring the implementation of audit recommendations and reporting on the status thereof;

• Perform any other activities that may be required from time to time and that are in line with the overall purpose of the VCRP/RWB-SPIU;

• Perform any other duties as assigned by the supervisor.

• Provide advisory services:

• Participate in significant initiatives and priorities and provide solutions to financial and internal controls.

Qualifications

• Master’s degree in Accounting, Finance, Management with at least 3 years of working experience as an auditor having completed professional courses or being at an advanced level of CIA, CPA or ACCA

• Bachelor’s degree in Accounting, Finance, Management with at least 3 years of working experience as an auditor having completed professional courses or being at an advanced level of CIA, CPA or ACCA

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3. Job Title: Legal Specialist

Job responsibilities

Provide legal advice :

• Advise on the application of legal instruments concerning RWB’s programs and projects;

• Provide legal opinions to ensure that the appropriate legal approach is taken on arising matters in accordance with existing laws;

• Review and advise the SPIU management team on legal compliance with internal policies and procedures;

• Ensure proper recording of all legal documents and precedents where the institution was involved;

• Provide legal expertise and advisory services to project management teams to ensure that each project operates within its mandate, complies with applicable legislations and adheres to local, regional and international legal framework in which it operates;

• Provide legal opinions relating to legal issues that arise during project appraisal processes to facilitate business decisions;

• Provide legal support, advice and prepare standard legal documentation required for the project transactions;

• Participate in contract negotiations involving projects under SPIU;

• Interactions with stakeholders on legal matters pertaining to the project appraisal, implementation and closure;

• Scrutiny of all relevant government legislations relating to the establishment and governance of GoR projects, with a view to ensuring compliance thereof;

• Issue the legal opinion related to any legal aspect of projects;

• Identifying key legal bottlenecks for the implementation of projects;

• Proactively identify and advise management on legal risks, propose and implement mitigation strategies;

• Give assistance, consulting and legal representation for projects;

• Verify the legality of the administrative and legal documents received for endorsement;

• Participation in contract negotiation meetings;

• Perform any other activities that may be required from time to time and that are in line with the overall purpose of the VCRP/RWB-SPIU; Contract Management:

• Participate in contract negotiation;

• Draft contracts and negotiate the legal aspects of the contracts;

• Communicate the signed contract to all concerned parties;

• Provide assistance in the management of procurement contracts for all services, goods and works;

• Preserve all documents relating to the contract;

• Monitor contract execution to ensure contract closure, extension or renewal;

• Provide legal advice on contract dispute settlement. Drafting Legal instruments:

• Monitor and study new or revised legislation regarding the establishment of GoR projects and timeously advise the management on their impact on the project implementation;

• Draft legislative instruments (laws and regulations, agreements, memorandum of understanding, among others …);

• Ensure proper legal compliance on documents produced within the institution with legal implications;

• Collect and keep in record all laws, project documents, and decisions related to jurisprudence in the area of complaints of interest to the institution. Continuous learning and research:

• Undertake research and provide recommendations to project management on significant developments, emerging opportunities and challenges in areas of responsibility;

• Identify and pursue the professional courses relevant to boosting his/her professional and career progression. Reporting:

• Provide the required report to the SPIU Coordinator;

• Perform any other legal-related tasks assigned by SPIU administration from time to time.

Qualifications

• Master's degree in law with at least 5 years of experience in the legal profession; having a post graduate diploma in legal practice or legislative drafting with at least 3 years of working experience with GoR through donor funded projects with 5 Years of relevant experience

• Bachelor's degree in law with at least 7 years of experience in the legal profession; having a post graduate diploma in legal practice or legislative drafting with at least 3 years of working experience with GoR through donor funded projects with 7 Years of relevant experience

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