Office and HR Manager for WASHFIN 2 Project

The USAID-funded WASH-FIN 2 project, implemented by Tetra Tech International Development (International Development Jobs - Tetra Tech), is currently accepting applications for an Office and HR Manager. This is a full-time position with an expected duration through June 2027 and will be based in Kigali, Rwanda.

Position Description: USAID’s Water, Sanitation and Hygiene Finance (WASH-FIN 2) is a five-year program implemented by Tetra Tech. This global flagship water and sanitation finance activity aims to mobilize US $375 million by 2027 for climate-resilient water and sanitation services and strengthen at least 165 sector institutions and service providers. WASH-FIN 2 will mobilize funds from a mix of private investments, government appropriations, and user fees, and implementation will focus on addressing bottlenecks in the enabling environment, including policy, legal, and regulatory challenges. WASH-FIN 2 is working to achieve these objectives by:

• Strengthening Governance and increase public funding for water and sanitation services.
• Improving Performance of water and sanitation service providers by enhancing climate resilience and financial, management and operational efficiency. 
• Mobilizing Finance by providing project preparation, transaction advisory and facilitation services for public and private finance; and 
• Advancing Global Learning and Partnerships through improved coordination and knowledge sharing.

The Office and HR Manager will be responsible for the day-to-day management of the WASH-FIN 2 Kigali office which will involve maintaining office management systems, managing facilitation of events and workshops, handling procurement processes and assisting with Human Resources Management.

Responsibilities:

• Responsible for the day-to-day management of the WASH-FIN 2 office in Kigali;
• Establish and maintain effective office information management systems including files, hardware, software, and technical support;
• Support and supervise the facilitation of special events, staff meetings and workshops as requested;
• Support the finance department in ensuring up-to-date invoicing from vendors on service agreements e.g. Internet, Security, etc.;
• Administer to the efficient utilization and maintenance of project resources, including vehicles, IT and office equipment and furnishings, and any other physical assets purchased by or assigned to the project;
• Coordinate logistical support for flights, travel, conferences, meetings and training, and workshops;
• Supervise Administrative Assistant and coordinate the tasks of Drivers (under transportation service agreements), office cleaning staff, security and other support personnel as assigned by the Admin and Finance Manager;
• Supervise and ensure the maintenance and proper hard and soft copy filing of work, leave, sick records and prepare related reports as directed by the Rwanda Country Team Leader (CTL) and/or Senior Operations Manager for Rwanda;
• In consultation with the Rwanda CTL and Senior Operations Manager for Rwanda, develop and maintain office policy and procedural manuals for all staff;
• Prepare contracts for Tetra Tech’s employees, consultants, and short-term assistants;
• Prepare and implement procedures for procuring goods and services consistent with all relevant USG and Tetra Tech policies and procedures; and
• Perform other operational duties as requested by the Rwanda Team Lead and/or Operations backstop.

Minimum Qualification Requirements:

• Minimum bachelor’s degree or a certificate in a related field; 5 years of directly relevant work experience may substitute for a university degree;
• Minimum of five (5) years of work experience in a similar position required;
• Experience managing at least 2 support staff and establishing and maintaining effective office information management systems including files, hardware, software, and administrative support;
• Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project team; 
• Excellent command of English language is required; and
• Rwandan nationals are strongly encouraged to apply.

To be considered, please submit the following:

• Cover Letter
• CV in reverse chronological format

Apply online at: https://tetratech.referrals.selectminds.com/jobs/office-manager-for-washfin-2-project-44185

Please indicate where you saw Tetra Tech’s IDS ad posted.

Please ensure that only the requested documents noted above are submitted. Only candidates who have been selected for an interview will be contacted. No phone calls, please.

The application deadline is Tuesday, January 7 2025.

Tetra Tech International Development is committed to safeguarding and technical excellence in equality and social inclusion. Our team of dedicated Gender, Youth, and Social Inclusion (GYSI) advisers work closely with our staff and partners to share international norms and best practices to improve the livelihoods of the world’s most marginalized groups. Tetra Tech International Development is especially interested in candidates that can contribute to our Diversity, Equity, and Inclusion (DEI) initiatives that aim to expand inclusion and an authentic sense of belonging to all our staff regardless of background.

Reasonable Accommodations:

We are dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees — 28,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. We are an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans employer.

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Project opportunity

Water Security and Sanitation (International Development)