Procurement Officer

Job Tittle: Procurement officer

Location: Kigali, Rwanda

Reports to: Head of Procurement and Supply Chain

ABOUT SOLID’AFRICA

Operating in Rwanda since 2010, Solid’Africa is a pioneering social enterprise dedicated to combating nutrition insecurity in Rwanda and beyond. With a mission to ensure universal access to adequate and appropriate nutrition. Solid’Africa delivers a comprehensive nutrition access program that includes the Gemura Feeding Program, which supplies nutritious meals to hospital patients and school children; the Sustainable Agriculture Program, which supports local farmers and strengthens the food supply chain; and the Nutrition Education Program, which promotes healthy dietary choices through education and awareness. Through its Community Benefit Company (CBC), Solid’Africa also generates income to subsidize its nonprofit initiatives, ensuring financial sustainability. Additionally, Solid’Africa’s Institute of Culinary Arts and Nutrition (ICAN) provides specialized training that blends nutrition science and culinary arts to empower hospitality professionals. By leveraging strategic collaborations, adopting a holistic Farm-to-Fork model, and focusing on sustainable practices, Solid’Africa aims to transform the nutrition landscape, making healthy meals universally accessible in the communities it serves.

POSITION OVERVIEW

The Procurement Officer ensures the timely and efficient acquisition of goods, services, and works required to support organizational programs and operations. The role focuses on compliance with internal policies, donor requirements, and industry best practices to achieve value for money and operational efficiency

KEY RESPONSIBILITIES

Procurement Process Management:

• Prepare and manage Requests for Quotations (RFQs), Requests for Proposals (RFPs), and purchase orders.
• Identify and evaluate suppliers to ensure quality, reliability, and cost-effectiveness.
• Negotiate contracts, terms, and pricing with vendors and service providers.
• Maintain supplier records and identify potential suppliers for upcoming requirements

Compliance and Documentation:

• Ensure all procurement activities align with organizational policies, donor guidelines, and legal requirements.
• Maintain accurate and up-to-date procurement records and documentation, including bid evaluations, purchase orders, and contracts.
• Coordinate with program teams to understand procurement needs and ensure full compliance with regulations and standards.

Inventory and Logistics Support

• Collaborate with logistics and warehouse teams to ensure timely delivery and receipt of goods.
• Monitor stock levels and oversee inventory management processes as needed.

Reporting and Analysis:

• Maintain accurate procurement reports, including cost analyses and supplier performance assessments.
• Support budgeting and forecasting by providing procurement cost estimates and expenditure tracking.
• Identify and recommend process improvements to enhance efficiency, transparency, and costeffectiveness.

EDUCATION, TECHNICAL SKILLS AND KNOWELDGE REQUIRED

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Professional certification in procurement or supply chain management (e.g., CIPS, CPSM) is an added advantage.
• Minimum of 3 years of professional experience in procurement, preferably in the NGO or development sector.
• Proficiency in procurement systems and Microsoft Office Suite.
• Experience in sourcing a wide range of food items, including both dry and perishable goods, will be an added advantage.
• Strong negotiation, analytical, and decision-making skills.
• Strong interpersonal skills.
• Strong stakeholder management skills.
• Ability to work under pressure and meet tight deadlines.

• Ethical and accountable decision-making.
• Attention to detail and analytical thinking.
• Team collaboration and relationship building.

APPLICATION GUIDELINES

Interested and qualified candidates should submit 1page Cover letter, and updated CV (maximum three pages) and names, title and contacts of three professional referees, to include most recent or current employer/supervisor (all in/as one document) - via email only to: hr@solidafrica.org with the POSITION applied for clearly indicated in the subject line.

The deadline for submission of applications is November 5th, 2025, at 16:00hrs. Only shortlisted candidates will be contacted.