School Secretary

Location of Assignment: Bugesera, Eastern Province, Rwanda with intermittent travel throughout the East African Region. 

Duration of Assignment: Open-ended

Working Hours: 45

Level & Supervision: The School Secretary position, will report directly to the Lead School Secreatry or his/her designee and may be requested from time to time to work beyond normal working hours for the smooth functioning of the technological infrastructure within the school and be compensated for such longer hours with rest day/s equivalent to hours worked. 

Ntare Louisenlund School is seeking a reliable and efficient School Secretary to join our school. The School Secretary will play a vital role in providing administrative support to the school administration, staff, students, and parents. Can you imagine helpings to design the school of the future by promoting personalized learning, student agency, and twenty-first century skills? If so, please consider applying. We’re looking to fill the following position for the School (international curriculum) starting on 1st September 2026. 

Who we are:

Ntare Louisenlund International School Rwanda aspires to become a leading institution in Africa, dedicated to fostering excellence in education. Through the Rwandan plus-STEM program, the school attracts the finest talents in mathematics, computer science, natural sciences, and technology, serving as a catalyst for innovation, entrepreneurship, and future-shaping endeavors. Situated on a scenic 60-hectare campus in Rwanda’s Bugesera District, just a forty-five-minute drive from Kigali, the full boarding school currently accommodates 250 students from grades 7–8 and will welcome an additional 110 students into grade 9 in September 2026.

Ntare Louisenlund School is committed to delivering an exceptional international education, empowering students to secure scholarships at the world’s leading universities. The student body is uniquely diverse, consisting of a plus-STEM stream of talented students selected through a rigorous assessment process and funded by scholarships, alongside students from across Africa pursuing the IB Diploma whose families finance their education. As an IB World School, Ntare Louisenlund School currently offers the IB Middle Years Programme (MYP) from grades 7-9, with plans to introduce the Diploma Programme (DP) in the near future. The school is operated and managed by Ntare Louisenlund CBC in close collaboration with Stiftung Louisenlund, a renowned institution with over 75 years of experience running a premier secondary boarding school in Germany, ensuring a shared standard of excellence across both locations. Additionally, the school maintains a strategic partnership with the Rwandan government to support plus-STEM students receiving national scholarships.

Your challenge and responsibilities:

The ideal candidate will have excellent organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The School Secretary will serve as the first point of contact for visitors and inquiries, manage office operations, and assist with various administrative tasks to ensure the smooth and efficient functioning of the school’s administrative office.

Your Main Responsibilities:

• Greet visitors, parents, and students in a professional and welcoming manner, directing them to the appropriate personnel or resources as needed.
• Answer phone calls, respond to inquiries, and relay messages to staff members in a timely and courteous manner.
• Maintain the school’s main office, including managing incoming and outgoing mail, filing systems, and office supplies inventory.
• Assist with school reporting
• Prepare and distribute communication materials, such as newsletters, bulletins, and announcements, to parents, staff, and students.
• Assist with the organization and implementation of school activities, such as parent-teacher conferences, orientations, and special events.
• Collaborate with teachers, administrators, and other staff members to support the efficient operation of the school and address administrative needs.
• Maintain confidentiality of sensitive information and adhere to data protection regulations when handling student and personnel records.
• Perform general clerical duties, including typing, photocopying, scanning, and filing documents as required.
• Provide administrative support to school leadership and staff members, including assisting with special projects, research, and data entry tasks.
• Uphold and promote the school’s mission, values, and policies in all interactions with stakeholders.

Your Profile:

• Bachelor’s degree business administration or equivalent qualification is required additional certification in office administration or secretarial studies is preferred with 5 years of practical work experience.
• Proven experience in a similar administrative role, preferably in an educational setting.
• Proficiency in computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management software.
• Excellent interpersonal skills, with the ability to interact professionally with diverse stakeholders.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Flexibility to adapt to changing priorities and work independently as well as part of a team.
• Customer service-oriented mindset with a positive attitude and willingness to assist others.
• Fluency in English and Kinyarwanda is required, additional language proficiency is an advantage.
• Knowledge of basic accounting procedures and experience with financial record-keeping is desirable.

We offer:

• A fully equipped school campus with excellent facilities in a beautiful natural setting in Bugesera.
• Optional campus housing on a first-come-first-serve basis.
• An exceptional in-house professional development programme with travel opportunities for further IB professional development.
• Small learning groups.

• An extensive and diverse co-curricular programme and the possibility of taking part in or offering co-curricular experiences for students.
• Collaboration with an experienced, internationally recognized school in Germany.
• Various partnerships with external educational partners.
• A committed, dedicated, and team-oriented faculty.
• An attractive compensation package based on your level of experience. This figure includes the staff housing allowance. All staff salaries are paid in RWF.  

Application Deadline: Applications are accepted on a rolling basis. We encourage early applications as interviews will begin immediately. 

Start Date: September 1, 2026 (or earlier, subject to availability).