Job Title: SENIOR ACCOUNTANT

Department: ACCOUNTATING DEPARTMENT

Reports To: Chief Executive Officer (CEO)

Location: Kigali, Rwanda

Company: Builder’s Industries Ltd

1. Company Overview

Builder’s Industries Ltd is a diversified enterprise engaged in non-specialized wholesale trade, particularly the wholesale of construction materials, hardware, plumbing and heating equipment and supplies, as well as the manufacture of structural metal products. The company plays a vital role in Rwanda’s construction and industrial supply chain, providing high-quality materials and innovative solutions to contractors, hardware retailers, and industrial clients.

 2. Job Purpose

The Accountant is responsible for ensuring the accurate recording, maintenance, and reporting of all financial transactions of the organization. This role guarantees that financial data is reliable, timely, and compliant with accounting standards, tax laws, and internal policies. The Accountant supports management by providing insightful financial information, assisting with budgeting, monitoring costs and profitability, ensuring effective internal controls, and safeguarding the company’s assets. Additionally, the role oversees import-related financial activities, coordinates with logistics and customs, and contributes to informed decision-making through financial analysis and reporting.

3. Key Roles and Responsibilities

A. Scope of Import Handling

The position will oversee and control the following import-related activities:

• Review, verification, and control of all import documentation
• Import costing, budgeting, and landed-cost analysis
• Accounting for customs duties, VAT, and related taxes
• Supplier payments and foreign currency transaction management
• Inventory valuation, reconciliation, and cost allocation
• Preparation of management reports and implementation of internal controls

B. Import Process Management

i. Pre-Import Stage

• Review and verify proforma invoices for accuracy and completeness
• Confirm HS codes, Incoterms, quantities, pricing, and currency
• Prepare detailed import cost estimates including FOB/CIF value, freight, insurance, customs duties, VAT, and clearing charges
• Advise management on cost implications of Incoterms and shipping methods
• Open import files and assign unique reference numbers for tracking and audit purposes

ii. Documentation Control

Review and control the following documents:

• Commercial Invoice
• Packing List
• Bill of Lading / Airway Bill
• Certificate of Origin
• Insurance Certificate
• Import Declaration (Single Administrative Document)

 All documents will be checked to ensure consistency, regulatory compliance, and alignment with customs requirements before submission.

iii. Customs & Tax Handling

• Calculate customs duties, VAT, and other applicable import taxes
• Coordinate with clearing agents and customs authorities
• Ensure timely payment of all duties, taxes, and clearing fees
• Accurately record all customs-related costs in the accounting system

C. Accounting & Financial Management

• Prepare and maintain accurate accounting records for import and operational transactions
• Support preparation of monthly and annual financial reports in compliance with IFRS and local tax laws
• Maintain accounting systems and internal controls to ensure accuracy, integrity, and reliability of financial information
• Reconcile supplier invoices, clearing agent statements, and customs receipts
• Manage foreign currency transactions and recognize exchange-rate differences

D . Budgeting & Performance Monitoring

• Participate in budgeting and forecasting processes related to import costs and operational expenses
• Monitor budget variances, analyze cost and performance trends, and report deviations to management
• Provide cost and performance reports to support management decision-making

E. Inventory & Cost Control

• Update inventory records immediately upon receipt of goods
• Perform landed-cost calculations per item or batch
• Reconcile physical stock counts with accounting records
• Analyze cost variances and report findings with recommendations

F. Taxation, Compliance & Audit

• Ensure compliance with customs regulations, tax laws, and statutory requirements
• Support internal and external audits by providing accurate documentation and reconciliations
• Verify customs declarations, VAT entries, duty calculations, and supporting documents
• Implement audit recommendations related to accounting and import processes

G. Risk Management & Internal Controls

• Implement and maintain internal controls over import transactions and financial records
• Maintain complete audit trails for all import and accounting transactions
• Prevent penalties, losses, and errors through timely filings and accurate reporting
• Identify control weaknesses and recommend corrective actions

H. Financial Analysis & Management Reporting

• Analyze landed costs per shipment and per product
• Compare budgeted versus actual import and operating costs
• Assess the impact of exchange rate movements on costs
• Prepare and submit management reports, including:

• Import cost summaries
• Customs duties and tax payment reports
• Supplier and clearing agent reconciliations
• Monthly inventory valuation and expense reports
• Financial analysis reports with cost-control recommendations

I. Additional Financial Management Responsibilities

• Support the preparation of monthly and annual financial reports in compliance with IFRS and applicable local tax laws
• Participate in budgeting and forecasting processes related to import costs and operational expenses
• Monitor budget variances, analyze cost and performance trends, and report deviations to management
• Maintain accounting systems and internal controls to ensure accuracy, integrity, and reliability of financial information
• Support internal and external audit processes by providing reconciliations, documentation, and explanations
• Contribute to risk management and internal control implementation related to financial and import transactions
• Provide financial analysis and management reports to support decision-making and cost control

4. Software & Tools to Be Used

To ensure efficiency, accuracy, and strong control, the following software and tools will be utilized:

• Accounting Software: QuickBooks, Sage, Odoo, or SAP (for inventory, supplier accounts, and landed-cost accounting)
• Spreadsheet Tools: Microsoft Excel (import costing models, reconciliations, variance analysis)
• Customs & Trade Systems: Customs electronic declaration systems (e.g., national customs platforms)
• Document Management: Digital filing systems (Google Drive / OneDrive) for secure document storage and audit trails
• Reporting Tools: Excel dashboards or accounting software reports for management review 

5. Value to the Company

• Reduced import costs through accurate planning and cost control
• Improved cash-flow forecasting and management
• Accurate, transparent, and compliant financial records
• Faster customs clearance and reduced operational delays
• Better management decisions through reliable reporting and analysis

6. Key Competencies

• Accounting Knowledge

• Financial Analysis

• Attention to Detail

• Technical Proficiency

• Compliance Awareness

• Organizational Skills

• Integrity and Ethics

7. Performance Indicators (KPIs)

• Accuracy of financial records

• Timeliness of reporting

• Accounts reconciliation accuracy

• Budget monitoring and variance reporting

• Audit preparedness.

• Accounts payable/receivable efficiency.

• Quality of financial analysis provided to management

Requirements:

• Bachelor/ Diploma in Accounting, Finance, Business Administration.
• Fluent in English
• Computer literate: word processing, MS excel, QuickBooks and other related Tools.
• Accomplish the target for the personal and cooperate with team achieve team target.
• Good reporting skills.
• Willingness to learn and improve.
• Having CPA certificate will a valued Advantage.

In applying for this post, please attach:

• A cover letter summarizing relevant experience in the position;
• A comprehensive CV;
• Passport Photo
• Certified copies of Academic Certificates;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact;

All applications should be addressed to the General Manager and submitted to info@bbuildersindustries.rw CC to hr.janet@buildersindustries.rw not later than 28th February, 2026.

No application will be considered after the closing date.

Only qualified candidates will be contacted