Terms of Reference SERVE Project Coordinator

Title: Project Coordinator

Location: Kigali- Rwanda with frequent travels to implementing Districts.

Reporting: The Project Coordinator will report to the Executive Director.

Project name: “Supporting and Enhancing Resilient and Viable Employment Opportunities (SERVE)

Description:

The Project coordinator oversees all aspects of “Supporting and Enhancing Resilient and Viable Employment Opportunities (SERVE) project” including planning, budgeting, funding, implementation, project organization, staffing, team leading, controlling and reporting.

The Project Coordinator is responsible for the successful implementation of SERVE Project in line with the targets and milestones. He/she will ensure that project activities are implemented within the policies and procedures of the organization, in consideration of AMIRs mission, regarding the Government policies and comply with all relevant legislation and professional standards.

The project coordination will be done in 10 project implementation Districts that include; Rulindo and Gakenke in in Northern Province; Kayonza, Rwamagana, Ngoma, and Kirehe in Eastern Province; Nyamagabe, and Huye in Southern Province; and Nyabihu and Rubavu in Western Province.

Responsibilities: 

COORDINATION OF SERVE PROJECT

• Plan, implement, organize, operate, and control all AMIR program activities related to the SERVE Project.
• Staff and supervise program teams to ensure effective execution of activities.
• Monitor and approve all expenditures related to budgeted programs, ensuring fiscal responsibility.
• Ensure that the program operates within the approved budget and adheres to financial regulations.
• Identify and evaluate potential risks associated with program activities and take appropriate action to mitigate them.
• Regularly report on program progress to the Executive Director and funders, maintaining transparency and accountability

MANAGEMENT OF SERVE PROJECT

• Coordinate all project management activities, including resources, equipment, and information flow.
• Break down projects into manageable tasks and establish clear timelines for completion.
• Liaise with clients and stakeholders to identify and define project requirements, scope, and objectives.
• Assign tasks to internal teams, providing support with schedule management to ensure timely delivery.
• Ensure that the needs of clients are continuously addressed as projects evolve and adapt.
• Assist in preparing budgets and coordinating budget reviews to align with project goals.
• Analyze and assess risks and opportunities throughout the project lifecycle.
• Oversee the procurement management process for the project, ensuring compliance and efficiency.
• Monitor project progress closely and address any issues that arise promptly.
• Act as the primary point of contact for all participants, ensuring clear communication of project status and developments.
• Collaborate with the project team to eliminate any obstacles hindering progress.
• Utilize project management tools to monitor working hours, plans, and expenditures effectively.
• Prepare and issue all necessary legal documentation, including contracts and terms of agreement.
• Create and maintain comprehensive project documentation, including plans and progress reports.
• Conduct quality assurance tests to ensure that standards and requirements are met throughout the project.

Required experiences and skills:

• 5 years’ experience as a middle manager in related fields in the finance or public sector
• Hold masters in Finance, Accounting, Management and Project management
• Having a PMP or PRINCE2 certifications is an added advantage.
• Fluent in English, French and Kinyarwanda as well as written skills.
• Advanced skills in MS Word, Excel and Power point presentation
• Professional knowledge about (micro-) finance and related market regulation
• Professional skills in public relations
• Professional skills in project and project portfolio management
• Professional skills in key account management and member acquisition
• Excellent network to key players in the finance and public sector
• Excellent self-organization, punctuality and reliability

How to apply

Interested and eligible applicants should submit the following documents to info@amir.org.rw not later than 01^st December 2024 at 5:00 pm.

Send the documents as one folder and in the subject line, fill in the position of Serve Project Coordinator:

• Motivation letter explaining your suitability for the position,
• Curriculum vitae with 3 referee names,
• National ID.
  Copies of the Academic documents.
• Criminal record.

Only Shortlisted candidates shall be contacted for the interviews