CALL FOR EXPRESSION OF INTEREST (EOI) FOR GENERAL SUPPLIES

Reference No: CHB/EOI/2025/005

Community Health Boosters (CHB) is a pioneering youth-led organization dedicated to creating digital health technologies and youth-friendly learning tools that empower young individuals, amplify their voices, and enhance their opportunities. Founded in 2019 at the University of Rwanda, College of Medicine and Health Sciences, CHB collaborates with young people to co-create inclusive digital solutions, low-tech games, magazines, and services that enrich their lives. Our Human-Centered Design approach fosters an environment where the ideas of young people can flourish into reality – where informed young people actively address issues affecting their lives.

CHB's mission is to promote and enrich the holistic well-being of young people through youth-friendly means. We advocate for youth-friendly services and strive to improve access to information that aids in informed decision-making and adopting healthier behaviors.

Towards furthering this cause, CHB is seeking qualified company to offer transport services for the movement of staff and materials to various locations within Kigali and across Rwanda

Scope of Work

CHB requires transport services for the movement of staff and materials to various locations within Kigali and across Rwanda. Interested service providers should have a fleet of well-maintained vehicles and experienced drivers to support CHB's operations. The selected providers will be engaged through a framework agreement for a fixed period of two years.

The scope of services includes but is not limited to:

• Transportation of CHB staff for field activities, training sessions, and official missions.
• Provision of vehicles with drivers for official CHB engagements.
• Ensuring vehicle availability as per CHB’s needs and schedule.
• Compliance with all legal and safety requirements for transport services.

Required vehicles will include but are not limited to:

• Seven-seat cars (preferable brands such as Toyota Land Cruiser, Toyota Prado, Toyota 4Runner, etc) for field missions and official duties.
• Five-seat cars for small teams and urban and rural transport.
• Mini-buses for group travel and training sessions.

All vehicles must be in good condition and capable of traveling on high-risk roads.

Requirements/ Eligibility Criteria

Interested transport service providers must meet the following criteria:

• Be legally registered in Rwanda with a valid RDB business license.
• Have a fleet of well-maintained vehicles with proper insurance coverage.
• Provide qualified and experienced drivers.
• Show proof of tax compliance.
• Be able to work in all district by which CHB may need them to go
• Demonstrate prior experience in providing similar transport services.
• Provide references from at least three organizations they have served in the past.

Evaluation Criteria

CHB will evaluate the received EOIs based on eligibility criteria, vehicle condition, service quality, and past experience. Shortlisted transport service providers may be invited for further discussions or negotiations.

Submission Guidelines

Interested service providers should submit their Expressions of Interest, including the following:

• Company profile detailing their experience and relevant projects.
• Copy of RGB registration certificate
• Valid tax clearance certificate
• List of available vehicles, their specifications and respective price with accordance to all districts.
• Evidence of past performance (e.g., contracts, recommendation letters).
• Contact details of at least three references.

How to Apply and Submission Guidelines:

Interested applicants should submit their proposals via procurement@chbrwanda.org or delivered in a sealed envelope to CHB’s Office located in Kigali-Kimironko by 31 March, 2025 5PM.

Contact Information: For inquiries or clarifications, please submit to procurement@chbrwanda.org in at least 2 days before the deadline or call +250788801583.

Note: Late applications will not be accepted. Only applicants meeting the requirements will be contacted.

Commitment to Safeguarding and Prevention of Sexual Exploitation and Abuse, and Sexual Harassment:

CHB has a zero-tolerance policy with regard to Sexual Exploitation and Abuse, and Sexual Harassment by CHB ‘s personnel or associates (contractors, consultants, interns or volunteers) against the people they serve. Protection from Sexual Exploitation, Abuse and Harassment (PSEAH) is the responsibility of everyone and all selected candidates

will be required to comply with the CHB’s PSEA Policy and Codes of Conducts at all times (both during work hours and outside work hours). Selected candidates will therefore undergo rigorous reference and background checks against their past behavior related to sexual exploitation, abuse, and harassment and may be required to provide additional information further in the selection process. By applying, the consultancy applicant confirms their understanding of these recruitment procedures.

Done at Kigali, March 21^st, 2025

Community Health Boosters Procurement Unit