TENDER FOR SUPPLY OF COMPUTERS  

Tender No: RICH/004/25/0T

Opening date:m26^th March 2025

Closing date:m10^th April 2025

Description: Supply of Computers

Issued by: Rwanda Interfaith Council on Health (RICH)

Currency for item costing: Rwandan Francs

Section 1: Background

The Rwanda Interfaith Council on Health (RICH) was established in 2003 under the name of “Rwanda Network of Religious Organizations against HIV/AIDS (RCLS)” as a non-profit making organization to fight HIV and AIDS by ensuring effective coordination of FBOs interventions for the response to HIV/AIDS in Rwanda.

Although the Network was initiated for HIV, it is now involved in other health issues such as family planning, maternal and infant health, nutrition, hygiene, malaria, tuberculosis, non-communicable & communicable diseases and mental health promotion. This change was due to the expansion of scope of work from the HIV response that was the initial mission to the Health Promotion in general.

Vision

A healthy Nation in which religious-based organizations are united for health and Peace

Mission

The main mission of Rwanda Interfaith Council on Health (RICH) is to promote the participation of religious-Based Organizations in promoting health.

This is achieved through:

• Coordination of faith-based actions aiming to promote health;
• Promotion of good partnership among its members and other health promotion stakeholders;
• Advocacy for policies that promote community health;
• Capacity building of members to effectively fulfill their responsibilities with regards to health promotion

Section 2: Bid instructions

Introduction

• Bidders shall adhere to all the requirements of this tender, including any amendments made in writing by RICH.
• Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by RICH.
• RICH is under no obligation to award a contract to any Bidder as a result of this bid documents.
• RICH reserves the right to cancel the tender procress at any stage without any liability of any kind for RICH, upon notice to the bidders or publication of cancellation.

Deadline for the Submission of

Quotation

10^th April 2025 at 05:00 pm Kigali time

Method of Submission

All bids shall be submitted online via the following email:

procurement@rwandainterfaith.org

Cost of preparation of bid documents

RICH shall not be responsible for any costs associated with a bidder’s preparation and submission of bid documents, regardless of the outcome or the manner of conducting the selection process.

Supplier Code of Conduct, Fraud, Corruption

RICH strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, child abuse, child labor, sexual abuse and explotation and requires all bidders to observe the highest standard of ethics during the procurement process and contract implementation; and such mispratices may result to cancellation of the procurement process at any stage.

Gifts and Hospitality

Bidders shall not offer gifts or hospitality of any kind to RICH staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to lunches, dinners or similar. In pursuance of this policy, RICH: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a bidder ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the bidder has engaged in any corrupt or fraudulent practices in competing for, or in executing a RICH contract.

Conflict of Interest

• RICH requires every procurement team member, staff and prospective supplier to avoid and prevent any thing that may lead to the conflicts of interest.
• Bidders must disclose their knowledge of the following: a) If the owners, part-owners, officers, directors of the bidding entity or key personnel who are family members of RICH staff involved in the procurement process under this tender.

Duties and taxes

All prices must be tax inclusive. 

Language of the bid documents

Language is English

Documents Comprising the Bid

The Bids shall comprise of the following:

• Official bidding documents
• Submission letter
• Full address of the bidder indicating Province, District, Sector, Cell, Village, Street number, E-mail, telephone number and Bank account details.
• Copy of RDB certificate;
• Valid tax clearance certificate;
• References of at least three similar contracts executed in the last three years;
• Proof of electronic billing machine receipt;
• RSSB certificate.

Clarifications

• Requests for clarification from bidders will not be accepted any later 4^th April 2025 at 4:00 pm.

Evaluation criteria

Technical evaluation

• Maximum score 30%
• Only bidders who attain a minimum score of 25% in the technical specifications will be qualified for financial proposal opening.

Financial evalution

Maximum score 70%

 The bidder has to develop their financial proposal strictly by using format related to financial proposal (Section 3)

Section 3: Minimum Specifications of the items to be procured

The supplier shall procure laptops with at least the following Specifications:

Section 4: Quantity

The number of laptops to be procured is six (6) laptops with accessories:

Section 5: Warranty

The laptops procured should be accompanied with a warranty of at least 12 months

Please contact RICH Procurement, procurement@rwandainterfaith.org , with any questions or concerns regarding the above information or to report any potential violations.

Done at Kigali on 26^th March 2025

Jean Marie Vianney GATETE

Executive Secretary

Rwanda Interfaith Council on Health (RICH)