Job responsibilities

Coordinate the development, execution and monitoring of Commission’s budget

• Participate in the development of key priorities/Action Plan of the Commission;

• Participate in the budget preparation process;

• Participate in budget negotiation with MINECOFIN, Parliament and development partners;

• Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;

• Monitor Commission budget execution in compliance with public finance procedures;

• Receive and check all invoices and requests and forward them for payment;

• Verify and sign all payments;

• Ensure timely preparation of periodic budget execution and financial statement reports;

• Participate in budget revision process;

Coordinate staff recruitment and selection process

• Supervise the implementation of the policies and procedures of recruitment of staff;

• Supervise the elaboration of the job descriptions;

• Supervise and assess the process of recruitment from advertisement to selection of successful candidates;

• Guide the orientations/induction of the appointed staff;

• Lead the probation process.

Coordinate staff planning and development

• Coordinate the elaboration of training plans;

• Monitor the implementation of the approved training plans;

• Supervise trainings impact assessment.

Coordinate performance management of Commission staff

• Coordinate the preparation and signing of the performance contracts;

• Monitor the implementation of the employees’ performance contracts and their appraisals;

• Coordinate and submit the annual performance evaluation report of employees.

Coordinate payment and compensation

• Supervise the preparation of the salary budget and other benefits;

• Monitor the preparation of the salary payroll lists, fringe benefits and other bonuses;

• Receive, analyze, find or propose solutions to the employees ‘complaints regarding remunerations.

Ensure proper Labor relations

• Coordinate staff leave plan and its implementation;

• Monitor staff attendance, investigate causes for staff absence and recommend solutions;

• Organize the general staff meetings;

• Manage staff complaints.

Supervise and coordinate the management of office material and assets

• Review and approve the list of office material to be purchased;

• Ensure the approval of office equipment’s by management;

• Contribute to the procurement process related to tenders with operational nature;

• Approve material requests from staff;

• Ensure the preparation of monthly inventory report and monthly inventory review;

• Ensure regular update and inventory of Commission assets register;

• Coordinate auctions of Commission assets;

Coordinate and monitor activities of the unit

• Organize unit regular meetings;

• Ensure quality staff performance contract are prepared and co-signed;

• Monitor the implementation of the unit employees’ performance contracts and their appraisals;

• Prepare and submit the mid-term and annual performance evaluation report of unit staff;

• Ensure coaching and knowledge transfer of staff;

• Ensure proper orientation and induction of new unit staff;

• Ensure proper contract management for operational services;

• Ensure preparation and submission of activity plans and periodic report;

• Coordinate external and internal audit of the Commission;

• Build and strengthen partnerships with stakeholders

Supervise and coordinate activities of central secretariat

• Supervise the reception, recording and distribution of all incoming and outgoing mails;

• Supervise the establishment and maintenance of the general filing system and file all correspondences.

Supervise and Coordinate ICT related activities

• Perform database and application administration, performance and backup

• Installation, maintenance and updating software in desktops, and laptops.

Manage and preserve the Commission’s records, documentations and archives

• Supervise proper management of archieves, books and other records

Qualifications

• Bachelor’s Degree in Accounting, Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with three (3) years of relevant working experience

  3 Years of relevant experience

• Master’s Degree in Accounting, Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with one (1) year of relevant working experience.

  1 Years of relevant experience

• Post Graduate Degree in PFM with two (2) years of relevant working experience is eligible.

  2 Years of relevant experience

• Bachelor’s Degree in any other field with API/PFM Certificate, with three (3) years of relevant working experience is eligible.

  3 Years of relevant experience

Required competencies and key technical skills

• Problem solving skills

• Networking skills

• Leadership skills

• Mentoring and coaching skills

• Time management skills

• Risk management skills

• Performance management skills

• Results oriented

• Digital literacy skills

• Knowledge of Standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs

• Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)

• Knowledge of the legal and institutional framework of Rwanda’s public finance management

• Proficiency in financial management systems and knowledge of the Rwanda’s public finance management

• Resource management skills

• Decision making skills

• Analytical skills;

• Analytical skills;

• Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage