Finance & HR Officer

Job Description

Purpose

This document describes the roles, responsibilities, and expectations for Inshuti of Rwanda Incorporated’s finance and human resources officer position.

The finance and HR officer is responsible for supporting, coordinating, and carrying out administrative tasks to ensure the smooth and successful operation of Inshuti of Rwanda Incorporated’s HR and financial systems. They are accountable for preparing and submitting financial reports, monitoring cash flow, reconciling accounts, and recording financial transactions. The HR officer will support recruitment, new hire orientations, and employee handbooks.

HR Responsibilities

• Assists in developing Inshuti of Rwanda Incorporated HR manual, hiring procedures, staff regulations, and employment contract templates.
• Prepares and manages payroll, including payments to staff and all required social security and tax declarations.
• Updates the Social Security & Tax office employee files to comply with legal requirements and duties.
• Draws up a monthly pay slip for all contracted employees.
• Responsible for overseeing the proper recruitment and implementation (this includes administration, job advertising, scheduling interviews, and contracting).
• Prepare employment contracts in conformity with legal requirements, including specific amendments, when necessary, to ensure local labor and fiscal law compliance.
• Maintains up-to-date personnel files and ensures their proper archival.
• Assists managers in conducting annual evaluations and follow-ups and subsequently updates the personnel records accordingly.
• Accompanies managers in managing complaints, grievances, and disciplinary measures concerning staff.
• Supports the handling of legal queries as well as relationships with public administration.
• Assist with the implementation of onboarding systems.
• Manages the relationships with the relevant insurance companies
• Assists in the translation of critical documents and meeting notes.
• Responsible for providing a monthly HR report (including recruitment metrics, employee onboarding, employee satisfaction, performance management, compensations, issues and recommendations, and additional metrics).

Accountant Responsibilities

• Carry out all accounting tasks and activities to ensure strict control of all expenditures and the reliability of statements and documentation.
• File the accounting documents and enter the accounting pieces in the appropriate software.
• Ensures compliance with the internal cash management rules and procedures and supporting documents required, notably the procurement policy.
• Creates and develops the various budgets (internal and external) and provides budget versus actuals follow-up and forecasting to ensure the budget is accurately managed.
• Assists in developing the financial management policy as well as cash management policy.
• Ensures the timely and accurate payment of all laborers, staff, suppliers, and service providers.
• Responsible for providing a monthly financial report to Inshuti of Rwanda Incorporate staff.
• In charge of archiving all original supporting documents in an organized and clear fashion.

Candidate Requirements

Essential

• Holds a degree in finance, HR, or business administration/management.
• Essential computer literacy (Word, Excel, email, Slack, SharePoint, etc.).
• Fluent in Kinyarwanda and English.

Desirable

• Prior experience in a comparable position within an NGO is desirable.
• Prior experience working with QuickBooks Online is desirable.

Candidate Characteristics

• Autonomous
• Reliable
• Self-starter
• Willing to learn
• Organized
• Honest person with upstandingintegrity

Other Information

This part-time position is based in Rubavu District, and the ideal candidate will live there.

This job listing will be posted until 22^nd November at midnight CET.

Please submit a one-page cover letter and a two-page (maximum) CV to admin@inshutiofrwanda.org.