Middle School Administrative Assistant (Secretarial Support)

• Ntare Louisenlund School Careers
• Rwanda
• Pedagogy

Who we are:

Ntare Louisenlund School (Rwanda) aspires to become the premier institution in Africa, dedicated to fostering excellence in education. Through the Rwanda plus-STEM program, the school aims to attract the finest talents in mathematics, computer science, natural sciences, and technology, serving as a catalyst for innovation, entrepreneurship, and future-shaping endeavors. Situated on a sprawling 60-hectare campus in Rwanda's Bugesera District, a brief forty-five-minute drive from Kigali, the school is designed to accommodate up to 1,000 boarding students.

Ntare Louisenlund School is committed to delivering an exceptional international education, empowering students to seek scholarships at the world's leading universities. The student body will comprise two halves, with a portion selected through a rigorous assessment and funded by appropriate scholarships (plus-STEM stream), and the remainder consisting of students from across Africa pursuing the IB Diploma with their families financing the education. Seeking candidacy as an IB World School, Ntare Louisenlund School plans to offer the IB Middle Years Programme and Diploma Programme.

Operated and managed by Ntare Louisenlund CBC, in collaboration with Stiftung Louisenlund, a renowned institution with over 70 years of experience running a secondary boarding school in Germany, Ntare Louisenlund School strives for comparable excellence at both locations in Germany and Rwanda. A strategic partnership with the Rwandan government is envisioned to identify plus-STEM students eligible for government scholarships.

Your challenge and responsibilities:

Ntare Louisenlund School is seeking a We are seeking a detail-oriented and proactive Administrative Assistant to support the day-to-day operations of our middle school office. This role requires strong organizational, communication, and multitasking skills, with a focus on administrative efficiency, document management, and support for school events and personnel coordination. This position will report to the Middle School Principal and Deputy Head Overall.

Key Responsibilities:

• Maintain accurate and up-to-date records related to school operations, including orders, invoices, budget tracking, and general paperwork.
• Organize and manage electronic and physical filing systems to ensure easy retrieval and compliance with school policies.
• Coordinate and support internal and external school events, including scheduling, logistics, communication, and follow-up.
• Assist with the maintenance of confidential personnel records, including time sheets, leave requests, and other HR documentation.
• Draft and distribute high-level communications (memos, letters, reports) on behalf of the school administration.
• Track and follow through on administrative needs and requests from school leadership.
• Serve as a liaison between staff, parents, and district personnel, maintaining a professional and service-oriented demeanor.
• Support purchasing and supply management by monitoring inventory and submitting requisitions.
• Perform general office tasks such as answering phones, managing calendars, greeting visitors, and handling mail.

Your Profile:

• High school diploma or equivalent (Associate’s degree or additional office administration training preferred).
• Minimum of 2–3 years of experience in an administrative or secretarial role, preferably in an educational or nonprofit setting.
• Strong organizational and record-keeping skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital record systems.
• Experience in event coordination and logistics.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong time management skills and the ability to manage multiple priorities effectively.

We offer:

• An exceptional in-house professional development programme with travel opportunities for further professional development.
• Small learning groups.

• An extensive and diverse co-curricular programme and the possibility of taking part in or offering co-curricular experiences for students.
• Collaboration with an experienced, internationally recognized school in Germany.
• Various partnerships with external educational partners.
• A committed, dedicated, and team-oriented staff.
• An attractive compensation package based on your level of experience. All staff salaries are paid in Rwandan Francs. 

How to Apply:

Can you imagine working to help us design the school of the future? Then you should apply by 26/06/2025 to careers@ntare-louisenlund.org and share an updated CV, motivation letter and certified electronic copies of degrees and relevant certificates. CVs will be reviewed on a rolling basis and only shortlisted applicants will be contacted. Please indicate in the subject line while applying as “Middle School Administrative Assistant”.