Hardship Level: A (least hardship)

Family Type: Family

Family Type: Family

Residential location (if applicable)

Grade: GS7

Staff Member / Affiliate Type

General Service

Reason: Regular > Regular Assignment

Remote work accepted: No

Target Start Date: 2025-02-01

Deadline for Applications: December 25, 2024

Standard Job Description: Senior Inter-Agency Coordination Associate

Organizational Setting and Work Relationships
The Senior Inter-Agency Coordination Associate is a member of the Inter-Agency Coordination and Information Unit andreports to the (Senior) Inter-Agency Coordination Officer. The incumbent receives regular guidance and advice from the supervisor. S/he participates in meetings/working groups related to the Refugee Coordination Model and Structure to provide support on coordination work on common processes.
The Senior Inter-Agency Coordination Associate may supervise some support staff.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties

• Provide support to the supervisor to bridge between the Inter-Sector and the Sectors/Sub-sectors as well as the Task Forces.
• Contribute to the implementation at the Sector/Sub-sectors level of the comprehensive coordination strategies and empowerment of coordination mechanisms in line with the Inter-Sector Coordinator vision, strategy and guidance.
• Provide support to the inter-Sector and Sectors/Sub-sectors Coordinators in the preparation of Inter-Sector and Sector/Sub-sectors strategies, work plans, budgets and other planning documents which will feed into the main Regional Refugee Response plan.
• Support to optimize complementarity between the Inter-Sector and Sectors/Sub-sectors activities by supporting building on a series of common processes.
• Support promoting consistency in coordination standards and capacity between/among Sectors/Sub-sectors.
• Ensure cross-cutting issues, including gender equality programming, are properly reflected in Sectors/Sub-sectors activities.
• Coordinate, identify, process and elevate relevant topics/issues to the supervisor referring to UNHCR policy decisions and guidance, when needed.
• Coordinate quality, timely and effective support to the Inter-Sector and Sectors/Sub-sectors ensuring at the same time that gender equality and gender with age marker is part of the working/sub-working group's agendas and work plans.
• Act as the information management focal point for the Sectors/Sub-sectors under responsibility, with duty to collect and compile data on activities, analyse and present information on the sector activities in a concise manner, and support the Inter-Sector and Sector/Sub-Sectors Coordinators in writing of sector specific reports as narratives and info-graphics.
• Facilitate the flow of information between the Inter-Sector and Sectors/Sub-sectors, update and maintain the relevant pages at the UNHCR information sharing portal and other support coordination tools of Inter-Sector and Sectors/Sub-Sectors, including the calendar of meetings, uploading of documents, updating sector relevant information and member information.
• Support the Inter-Sector and Sectors/Sub-sectors coordinators in organizing presentations, events, workshops, trainings in line with Inter-Sector and Sector//Sub-sectors work-plans and strategies.
• Encourage consistency on Inter-Sector and Sectors/Sub-sectors coordination standards, minimize duplication and develop synergies between Inter-Sector and Sectors/Sub-sectors.
• Organise visits, meetings and the annual consultations with relevant governmental donors, as well as for donor missions when required and give appropriate briefings, commentaries for visitors.
• Stay abreast of political, social, economic and cultural developments that have an impact on the working environment.
• Consistently apply International and National Law and applicable UN/UNHCR and IASC policy, standards and codes of conduct.
• Operationalize UNHCR's inter-agency policies ensuring its effective response on all aspects of refugee response and maintain an inclusive inter-agency approach.
• Remain well-informed of various multilateral processes, including the UN Reform, UN governance and make timely recommendations to the supervisor regarding their value to UNHCR, and possible positions and strategies as it relates to the implementation in the Operation.

• Establish and maintain contacts with donors and local organisations to promote general interest and understanding of refugee issues.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications
Years of Experience / Degree Level
For G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
Certificates and/or Licenses

• International Law, Political Science, Social Science, International Relations, Communications, (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential

• Knowledge of UNHCR and interagency policies, standards, programmes and humanitarian operations in operational context. Demonstrated coordination and inter-personal skills. Drafting skills and strong ability to collect, analyze, and communicate information in written/oral formats.

Desirable

• Solid experience in humanitarian coordination (including but not limited to interagency coordination) is an asset.
• Emergency response experience is an asset.
• Previous experience in intersectorial collaboration is an asset.
• Strong computer skills with a preference for ability to use Excel, Powerpoint, Publisher, etc.
• Some knowledge of data base design and management will be an asset.

Functional Skills

• CO-Drafting and Documentation
• DM-Database Design & Development
• IT-Computer Literacy

Language Requirements

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

• Experience working with different Inter-Agency framework, good knowledge of ongoing government policies affecting the refugee operational context in Rwanda.
• Good knowledge of refugee inclusion, socio-economic integration and graduation approach in Rwanda is highly desirable.

Additional Qualifications

Skills

CO-Drafting and Documentation, DM-Database Design & Development, IT-Computer Literacy

Education

Certifications

Communication - Other, International Law - Other, International Relations - Other, Political Science - Other, Social Sciences - Other

Work Experience

Competencies

• Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

The English version is considered original and authoritative, translation to other language(s) serve the purpose of advertisement of local positions where applicable but are not considered as official translations

Functional clearance

This position doesn't require a functional clearance