Job Title: Finance Manager – Twiyubakire Programme

Location: Kigali, Rwanda

Division: Trócaire Rwanda Country Programme

Date: February 2025

Description

Trócaire works in partnership with local and church organisations, supporting communities in over 20 developing countries across Africa, Asia, Latin America, and the Middle East to bring about lasting change. Trócaire envisions a just and peaceful world where people’s dignity is upheld, rights are respected, basic needs are met, and resources are shared equitably. It strives for a world where individuals have control over their lives, and those in power act for the common good. As the official overseas development agency of the Irish Catholic Church, Trócaire has been working in Rwanda since 1994.

The Finance Manager (FM) for the Twiyubakire Programme will oversee all financial aspects of the 5-year FCDO-funded initiative, ensuring robust financial control, compliance, and effective management of programme resources. Reporting to the Team Leader, the Finance Manager will play a critical role in ensuring grant management and financial capacity, working closely with Trócaire’s finance and programme teams to uphold the highest standards of accountability and transparency.

This role involves overseeing financial planning, budgeting, and expenditure monitoring to ensure alignment with approved budget limits. The FM will develop and manage financial systems and processes for Trócaire and local Civil Society Organisation (CSO) partners, ensuring compliance with FCDO and Trócaire’s internal regulations. Responsibilities include the timely preparation of financial update reports, cashflow forecasts, and pricing schedules, while providing technical support and capacity strengthening for CSO partners to enhance their financial systems. Collaboration with Trócaire’s Head Office Finance Department, the Team Leader, and the Country Director will be central to delivering the programme’s financial objectives effectively and efficiently. The role requires extensive travel to operational districts to conduct regular visits to CSO partners and to attend co- ordination and stakeholder meetings.

The FM will directly line-manage two staff.

Please note: This position is contingent upon donor funding approval and will only be confirmed if funding is secured.

Safe guarding Programme Participants-Children&Adults:

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct), which outlines the expected behaviours and the responsibility of all staff, consultants and other organisational representatives.

Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks, including satisfactory references and appropriate screening (e.g., police/Garda vetting, counterterrorism and anti-trafficking). Trócaire also participates in the Inter-Agency Mis-

conduct Disclosure Scheme, and all employees will be subject to this as part of the contract of employment.

Key Duties & Responsibilities

Finance and Budgeting Responsibilities

• Support the Team Leader in developing and maintaining a financial plan aligned with Trócaire’s financial planning guidelines to ensure effective programme implementation.
• Assist the TL in preparing and facilitating monthly Budget versus Actual meetings, ensuring local delivery partners submit timely reports on activities and expenditures in alignment with pricing schedule commitments.
• Develop and track project budgets, including the commercial fee structure for payment-by-results mechanisms.
• Prepare monthly, quarterly, and annual financial reports, pricing schedules, and budgets for submission to FCDO, ensuring accuracy and compliance.
• Assist the TL in the budget process for the Twiyubakire programme, providing technical support to all budget holders during budget preparation and revisions.
• Prepare donor-specific budgets, ensuring compliance with FCDO regulations, and integrate these into the country’s annual operating budget and budget revisions.
• Collaborate with programme budget holders to review monthly reports and address any variances or issues identified.
• Oversee timely Value for Money assessments and tracking of all indicators.Financial Control and Reporting
• Ensure adherence to Trócaire’s financial policies and procedures across the programme, supported by the TL.
• Ensure that financial activities meet the reporting requirements and deadlines specified by FCDO and Trócaire’s internal processes.
• Monitor programme expenditure and advise the TL and Country Director on potential risks to financial controls or performance.
• Maintain accurate financial records, including supporting documentation and timesheets, in compliance with donor and organisational standards.
• Lead donor, external, and internal audits as required, ensuring timely and accurate responses.
• Monitor and prepare financial statements and completion reports to ensure compliance with contractual and legal requirements.
• Investigate allegations of fraud or irregularities at delivery partner organisations and ensure findings are addressed effectively.
• Submit monthly and quarterly Partner Financial Management Tracking Tools (PFMTT) to the TL and Trócaire HQ Finance.
• Reconcile and record donor funds and expenditures in Trócaire’s financial system (e.g., Agresso).
• Conduct visits to project sites and CSO partner offices to monitor financial compliance, review activity progress, and provide guidance on financial adjustments when necessary.

Finance and Governance for Local Partners

• Participate in conducting Partner Capacity Assessments (PCAS) and coordinate with the TL, Localisation and Partnership team, and Programme staff for delivery.
• Review partner financial and narrative reports to ensure consistency, accuracy, and compliance with Trócaire and FCDO requirements.
• Ensure that partner financial reporting is current and properly maintained per Trócaire’s and FCDO’s standards.
• Conduct desk or field voucher reviews as needed and prepare timely reports, ensuring action plans for arising issues are implemented.
• Appraise partner organisations’ financial controls, procurement processes, and systems in line with Trócaire’s Partner Governance and Finance manual and Procurement guidelines.
• Provide ongoing support to partner finance teams, including training, system design, and financial guidance, to enhance reporting accuracy and compliance.
• Human Resource, Finance, Logistics & Systems Management
• Ensure full compliance and critical oversight of the team’s use of Trócaire’s management information systems, including Salesforce, Box, and Trócaire People
• Directly line-manage two staff members: Finance & Grant Officer and Driver
• Lead recruitment to fill positions in the case of vacancies, following Trócaire policies and procedures.
• Ensure formal performance management processes are conducted for direct reports twice annually.Capacity Strengthening
• Facilitate training and technical support for Trócaire and partner finance staff to improve skills in budgeting, financial monitoring, reporting, and internal controls.
• Support the improvement of financial processes and efficiency within the programme team.

Other Duties and Responsibilities

• Undertake other duties as assigned by the Team Leader, International Accountant, or Country Director.
• Person Specification – Essential Requirements

(E) Qualification

• Relevant degree in Accounting or Finance.
• Internationally recognised professional accounting qualification (e.g., ACCA, CPA).
• Internal Audit qualification is highly desirable.

(E) Experience

• At least 5 years of experience in accounting or finance roles, particularly with an audit focus, ideally within NGOs.
• Experience with grant management for private or commercial donors.
• Proven experience working with local delivery partners on grant management.

(E) Skills

• Ability to inspire and motivate staff to align with shared goals and objectives.
• Strong skills in managing budgets and financial systems.
• Familiarity with Agresso or similar management information systems is an advantage.
• Exceptional organisational, planning, prioritisation, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Word and advanced skills in Excel.
• Demonstrated integrity, impeccable work ethics, accuracy, and attention to detail.
• Fluency in English (written and spoken).

(E) Qualities

• Understanding of, and empathy with, the role of the Catholic Church in development.

(E) Other

• Willingness and ability to travel domestically and internationally, as required.
• Strong commitment to safeguarding programme participants and upholding ethical principles.

NOTE: Interested and qualified candidates are encouraged to apply following the link provided below and submitting an updated CV in PDF format.

https://qsourcing.zohorecruit.com/jobs/Careers/735362000005323329/QSSR-TROCAIRE--FINANCE-MANAGER?source=CareerSite

Deadline: 26^th May 2025