Job Opportunities

1. Job Title: Accountant (18 Positions)

Job responsibilities

• Payments of the received requests (Invoices from Suppliers, salaries and related benefits) in finance

• Recording of Financial transactions in Health Center’s books of accounts

• Filling and reporting of Financial Statements

• Daily Control of the revenues received by the cashier and whether all money is recorded in cash journal and deposited in the bank account of the health center

• Deal with human resource activities

• Follow up and facilitate the procurement process and procurement plan

• Follow up and facilitate inventories and assets of the health center

• Follow up finance transactions and reporting system

• Comply with taxes declaration regulation

• Perform other related duties as required by his/her supervisor

Qualifications

• Advanced Diploma in Accounting, Public Finance with 0 Year of relevant experience

• Bachelor's Degree in Accounting with 0 Year of relevant experience

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2. Job Title: Cashiers (14 Positions)

Job responsibilities

Main Responsibilities:

Receive Payments from Patients:

• Collect payments for health services (consultations, lab tests, medications, etc.).

• Issue official receipts and ensure proper documentation.

Manage Cash Transactions:

• Keep accurate records of all cash received and disbursed.

• Ensure daily balancing of cash and report discrepancies immediately.

Prepare Daily Financial Reports:

• Compile and submit daily revenue reports to the health center accountant or administrator.

• Reconcile cash with receipts at the end of each working day.

Deposit Revenues:

• Deposit daily collections to the health center’s bank account as instructed.

• Assist in Billing and Insurance:

• Support the process of invoicing and follow-up with community-based health insurance (Mutuelle), RSSB, and other insurers.

• Verify patient eligibility and insurance coverage before billing.

Ensure Financial Transparency and Accountability:

• Follow financial procedures as per government and Ministry of Health guidelines.

• Prevent fraud or mismanagement of public funds.

Maintain Financial Records:

• File all receipts, cash books, and related financial documents in an orderly manner for audit purposes.

Participate in Inventory Checks (when needed):

• Collaborate with the pharmacy or storekeeper to track payment-related stock movement.

Support Internal and External Audits:

• Provide required documentation and explanations to auditors.

Other Tasks Assigned by Management:

• Carry out any other duties related to finance or administration as assigned by the health center manager or accountant.

Qualifications

• A2 certificate Accounting, Commerce and Accounting with 0 Year of relevant experience

• Advanced Diploma (A1) in Accounting with 0 Year of relevant experience

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3. Job Title: Data Managers (10 Positions)

Job responsibilities

• Data Collection and Management Ensure accurate and timely collection of patient data from service delivery points (e.g., OPD, maternity, ART, immunization).

• Maintain electronic and paper-based registers and tools (HMIS, DHIS2, OpenMRS, etc.).

• Regularly update patient records and ensure confidentiality and security of data.

• Data Entry and Analysis Enter data into national health information systems (like HMIS and DHIS2).

• Clean and validate data to ensure accuracy and completeness.

• Generate reports and dashboards for internal use and for submission to district or national level.

• Reporting Prepare and submit monthly, quarterly, and annual reports (e.g., HMIS, PEPFAR, community health reports).

• Meet reporting deadlines set by the Ministry of Health, Rwanda Biomedical Center (RBC), or partners.

• Share performance indicators with health center leadership for improvement planning.

• Data Quality Assurance Participate in data quality audits (DQA) and conduct routine internal checks.

• Provide feedback to service providers on data quality issues.

• Implement corrective actions for identified data quality problems.

• Capacity Building and Support Train and mentor health care providers on data recording and reporting tools.

• Assist with the orientation of new staff on data management procedures.

• Collaborate with M&E officers or supervisors during supportive supervision visits.

• Monitoring and Evaluation (M&E) Support the health center team in tracking performance indicators.

• Monitor trends and highlight areas that need intervention or improvement.

• Contribute to operational research or health-related evaluations when required.

• System and Tool Management Ensure proper use and maintenance of data management tools and software.

• Troubleshoot basic technical problems with electronic systems (e.g., EMR).

• Liaise with IT support or district HMIS focal persons for advanced issues.

• Compliance and Confidentiality Ensure all data handling is done in line with national standards and policies.

• Maintain strict confidentiality of patient and health center data.

Qualifications

• Bachelor's Degree in Statistics, Applied Mathematics, Data Science, Information and Communication Technology, Public Health, Clinical Medicine, General Nursing with 0 Year of relevant experience

• Advanced Diploma in General Nursing (A1) with 3 Years of relevant experience

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4. Job Title: Health Center Managers (5 Positions)

Job responsibilities

• Coordinate all activities health center activities.

• Ensure patients are cared for in a clean and safe environment taking remedial action if standards are not maintained.

• Driving the infection prevention and control agenda and challenging poor practice.

• Undertake root cause analysis and develop action plans, ensuring that this leads to change in practice.

• Establish and maintain effective communication with patients, relatives and staff to contribute to the active resolution of potentially complex situations, conflicts and issues.

• Monitor and maintain excellent clinical standards within clinical teams,

• Ensure that nursing and other staff complies with policies and procedures.

• Manages staff with direct responsibility for the continuous performance review/appraisal

• Support the development and implementation health training programs within area of responsibility.

• Work in collaboration with the District Hospital to monitor and regulate training and development of all staff to ensure that all staff receives capacity building.

• Perform other work-related duties as assigned

• Submit monthly, quarterly and annual report to the supervisor

III. Traits

• Honesty, decisiveness and integrity

• Being objective in a matter

• Being able to distinguish facts from irrelevant detail

• Confidence

• The ability to solve problems

• Exceptional communication skills

• Discretion, diplomacy and tact

Qualifications

• Advanced Diploma in nursing sciences, Midwifery Sciences with 0 Year of relevant experience

• Bachelor's degree in nursing sciences, Clinical Medicine and Community Health, Midwifery Sciences with 0 Year of relevant experience

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5. Job Title: Documentation And Archives Officers (2 Positions)

Job responsibilities

• Develop and operate a system for documentation and archives for the hospital in accordance with practices and standards in place;

• Develop and implement, in collaboration with concerned staff, an information classification and access policy;

• Maintain an effective cataloguing and indexing of documents and regularly update the hospital’s documentation database

• Receive and filing documents

• Organize the documentation and the archives of each unit;

• Analyze and submit the corresponding reports stating

• Enter documents into Database using the available software;

• Index and file documents according to the documentation policies, rules and regulations; Identify and propose documents for National Archives Services

• Perform other related duties as required by his/her supervisor

Qualifications

• Advanced Diploma in Office Management, Documentation, Archives Studies, Archives, Information Management, Arts and Publishing, Library and Information Science, Bibliotheconomy with 0 Year of relevant experience

• Bachelor's Degree in Library and Information Science, Documentation, Archival Studies, Archives, Information Management, Office Management, Arts and Publishing with 0 Year of relevant experience

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6. Job Title: Infrastructure Maintenance Officer (2 Positions)

Job responsibilities

• Preventive and Corrective Maintenance Inspect and maintain hospital buildings, plumbing, electrical systems, windows, doors, and non-biomedical equipment (e.g. generators, water pumps).

• Conduct routine preventive maintenance as per schedule to avoid breakdowns.

• Perform repairs of broken or malfunctioning components (e.g. lighting systems, toilets, water tanks, power outlets).

• Infrastructure Monitoring Regularly check the hospital infrastructure for safety, cleanliness, and structural soundness.

• Report and document any infrastructure issues that require repair or upgrade.

• Installation and Upkeep Assist in the installation of new electrical and mechanical systems (e.g. fans, sockets, piping).

• Ensure proper setup and maintenance of non-clinical assets such as furniture, storage cabinets, office equipment, etc.

• Water and Power Systems Management Monitor and maintain hospital water supply systems, solar systems, and generators.

• Ensure emergency power backup systems are functional and regularly tested. .

• Support for Emergency Situations Respond promptly to infrastructure-related emergencies (e.g. power cuts, leaks, blocked drainage).

• Provide technical support during disasters (e.g. securing structures, handling flooding issues).

• Documentation and Reporting Keep accurate maintenance logs, service schedules, and incident reports.

• Contribute to inventory control for maintenance tools, spare parts, and consumables.

• Compliance and Safety Ensure all work is done in accordance with health and safety regulations and hospital procedures.

• Participate in fire safety drills, and help maintain emergency exits and fire equipment.

• Collaboration and Communication Work closely with hospital departments, suppliers, and external contractors.

• Advise management on infrastructure needs, improvements, and potential risks.

Qualifications

• Bachelor's Degree in Civil Engineering, Building & Construction Engineering, Construction Technology with 0 Year of relevant experience

• Diploma in Civil Engineering with 0 Year of relevant experience

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7. Job Title: Legal Affair Officer (2 Positions)

Job responsibilities

Key Job Responsibilities:

Legal Advisory:

• Provide legal advice and support to hospital management and departments.

• Interpret laws, regulations, and policies related to health care delivery.

• Ensure compliance with national laws, Ministerial Orders, and institutional policies.

Contract Management:

• Draft, review, and manage contracts, MoUs, and agreements with external partners or suppliers.

• Ensure that contracts comply with legal and institutional frameworks.

• Monitor contract implementation and advise on any legal risks or non-compliance.

Litigation and Legal Representation:

• Represent the hospital in legal matters and liaise with external legal counsels when necessary.

• Prepare legal documents and evidence in response to lawsuits or complaints.

• Follow up on court cases involving the hospital.

Dispute Resolution:

• Handle internal and external disputes, including staff grievances or patient complaints with legal implications.

• Mediate conflicts where possible before escalation to legal action.

Policy and Regulation Monitoring:

• Monitor and interpret legal and regulatory changes that may impact hospital operations.

• Advise management on implications of new laws and regulations.

Compliance Monitoring:

• Ensure that all hospital activities and decisions comply with labor laws, procurement laws, health laws, and other relevant legislation.

• Conduct internal legal audits as needed.

Support to Human Resources:

• Assist in handling legal aspects of employment contracts, disciplinary actions, and labor disputes.

• Provide legal support in staff recruitment and termination processes.

Reporting:

• Prepare regular reports on legal risks, cases, and contract status for hospital management and relevant authorities.

Training and Capacity Building:

• Conduct or facilitate legal awareness sessions for hospital staff. Build internal capacity on key legal issues like patient rights, data protection, and professional ethics.

Qualifications

• Degree in law with Diploma in Legislative Drafting

• A Diploma in Legal Practice or Legislative Drafting is an added advantage.

• Bachelor's Degree in Law with Legal Practice

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8. Job Title: Driver

Job responsibilities

• Drive staff or guests of the District to and during field missions and ensure a timely delivery/collection of mail, cargo, pouch and other items upon authorization of the competent supervisor;

• Meet officials or guests of the District at the Airport or any other agreed meeting point;

• Maintain regular vehicle insurance and logbook, and ensure that the maintenance and servicing of assigned vehicle are timely done and reported to supervisors;

• Maintain on a regular basis the assigned vehicle and carry out day-to-day check of its general state, ensure its cleanliness, perform minor repairs, arrange for other related repairs and supervise the assigned vehicle while in the garage;

• Organize vehicle inspection/technical control by competent institutions and ensure that the steps required by rules and regulations are taken in case of involvement in an accident.

Qualifications

• Driving License Category B, C or D with 0 Year of relevant experience

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9. Job Title: Health Promotion And Desease Prevention Officer

Job responsibilities

• promotion Elaborate a local strategy on integrated health and disease prevention, supervise its implementation at Sector and health facilities levels and produce consolidated reports thereof;

• Organize and supervise the implementation of campaigns meant to raise local population’s awareness on primary health care, fight against drug abuse, AIDS and other sexual transmitted diseases and health promotion and disease prevention in general;

• Map all disease affected and disease free zones across the District and regularly keep the map updated;

• Carry out, together with designated hospital staff, regular supervision regarding how health facilities and other health stakeholders’ activities related to disease prevention, treatment and health promotion comply with applicable protocols, guidelines, rules and regulations, policies and measures;

Qualifications

• Bachelor's Degree in Clinical Psychology, Public Health, Health Sciences with 0 Year of relevant experience

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10. Job Title: Social Protection Officer

Job responsibilities

• Elaborate a local strategy on inclusive social protection and monitor its implementation at the Sector level, and produce consolidated reports thereof;

• Elaborate and supervise the implementation of guidelines for the identification of vulnerable groups and their needs across the District and supervise rehabilitation programs intended for street children and prostitutes;

• Supervise the selection processes of vulnerable groups identified by Sectors as eligible for public works and social protection programs and check its compliance with established rules, regulations and guidelines;

• Organize and supervise the implementation of campaigns meant to instill saving and investment culture among vulnerable group members eligible for public works;

• Organise and supervise advocacy campaigns meant to improve the condition of vulnerable groups across the District.

Qualifications

• Bachelor’s Degree in Public Administration, Administrative Sciences, Sociology, Educational Sciences, Law, Development Studies, Clinical Psychology, Social Work, Demography, Social work with 0 Year of relevant experience

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11. Job Title: Local Revenue Accountant

Job responsibilities

• Monitor on a daily basis revenue deposits on the account of the District and proceed to a daily bank reconciliation, register the amount collected into the receipt books and keep books of revenues account;

• Consolidate revenue deposit bank slips, produce daily banking reconciliation sheet and submit progress reports vis-à-is locally set revenue targets to the Director of finances;

• Produce complete, accurate and timely revenue financial reports and statements within mandatory deadlines and reconcile all revenues and transfers to the District;

• Monitor, on a regular basis, if taxpayer databases are maintained and updated by the District;

• Facilitate internal and external Audit exercises for revenue accounts.

Qualifications

• Bachelor's Degree in Accounting, Finance with 0 Year of relevant experience

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12. Job Title: Secretary In The Central Secretariat

Job responsibilities

• Receive and transfer/ orient mails (incoming and outgoing) and ensure the maintenance of the recording system;

• Carry out fast and accurate computer-based capturing of information and mails of the institution as requested;

• Classify and maintain files and documents according to the information classification or filing practices in use within the institution.

Qualifications

• Advanced Diploma in Secretarial Studies, Office Management with 0 Year of relevant experience

 

• Bachelor’s Degree in Public Administration, Administrative Sciences, Sociology, Management, Law, Social Work with 0 Year of relevant experience

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13. Job Title: Executive ecretary

Job responsibilities

• Coordinate the planning, implementation, monitoring, evaluation and reporting of all activities executed by the Sector as set forth by the law;

• Implement all decisions taken by the Sector Council and directives made by District authorities or higher authorities of the country;

• Supervise activities related to civil registration and officiate marriages;

• Monitor the implementation of master plan at the Sector level and deliver building rehabilitation authorizations in grouped agglomerations and settlements;

• Monitor and evaluate the administration of Cells and serve as a member of the District Technical Coordination Committee.

Qualifications

• Advanced Diploma in Social Sciences, Arts, Sciences with 3 Years of relevant experience

• Master's Degree in Arts, Science, Social Sciences with 1 Years of relevant experience

• Bachelor's in Social Sciences, Arts, Sciences with 3 Years of relevant experience

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14. Job Title: Health And Sanitation Officer

Job responsibilities

• Implement the District’s strategy on community health and sanitation in line with national policies and programs;

• Organize and conduct public awareness campaigns at the Sector level on health and sanitation issues, including diseases and malnutrition prevention and control;

• Supervise the quality of services rendered by health facilities at the Sector level and consolidate data on the situation of subscription to medical insurance schemes (including Mutuelle de Santé);

• Monitor the allocation and use of funds intended to support community health and sanitation for vulnerable people.

Qualifications

• Bachelor’s Degree in Environmental Health Sciences, Clinical Psychology, Public Health, Community Health, Hygiene and Sanitation, Health Science with 0 Year of relevant experience

• Advanced Diploma in Environmental Health Sciences, Public Health, Community Health, Clinical Psychology, Hygiene and Sanitation, health science with 0 Year of relevant experience

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15. Job Title: Procurement Officer

Job responsibilities

Core Responsibilities:

Procurement Planning:

• Prepare and update the annual procurement plan in collaboration with hospital departments.

• Ensure alignment of the plan with the hospital’s budget and strategic priorities.

Tendering and Bidding Process:

• Organize and manage the tendering process in compliance with Rwanda Public Procurement Authority (RPPA) regulations.

• Prepare bidding documents, request for quotations, and tender notices.

• Participate in evaluation committees for supplier selection.

• Contract Management: Draft, review, and monitor supplier contracts to ensure they meet legal and hospital requirements.

• Ensure contract execution according to specifications, timelines, and budgets.

Purchase Orders and Acquisitions:

• Prepare and issue purchase orders after approvals.

• Ensure timely acquisition and delivery of goods, services, and works.

Vendor Management:

• Maintain and update a database of qualified suppliers.

• Evaluate vendor performance based on quality, delivery time, and cost.

Stock and Inventory Coordination:

• Work closely with the storekeeper and pharmacy to monitor stock levels.

• Prevent stockouts and overstocking by timely procurement of essential items (e.g., drugs, medical supplies).

Record-Keeping and Reporting:

• Maintain accurate and organized procurement files and documentation.

• Prepare monthly, quarterly, and annual procurement reports for hospital management and oversight bodies.

Compliance and Ethics:

• Ensure all procurement activities comply with the Law on Public Procurement and RPPA guidelines.

• Promote transparency, accountability, and fairness in procurement processes.

Coordination with Stakeholders:

• Liaise with the District, Ministry of Health, Rwanda Biomedical Center (RBC), and other partners on procurement-related matters.

• Support external audits and respond to queries from oversight institutions.

• Continuous Improvement: Identify opportunities to optimize procurement processes and reduce costs.

• Stay updated with new procurement laws, procedures, and technologies.

• Reporting Line: Reports to Hospital Director General or Administrative Director Collaborates with: Accountant, Internal Auditor, Storekeeper, Heads of Services/Units

Qualifications

• Bachelor's Degree in Economics, Purchasing and Supply Chain Management, Management, Law, Purchasing and Supply Chain Management, Procurement, Accounting with 0 Year of relevant experience

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16. Job Title: Internal Auditor

Job responsibilities

Key Responsibilities:

Develop and Implement Audit Plans:

• Prepare and execute annual internal audit plans.

• Identify key risk areas and control issues in hospital departments and programs.

Financial and Compliance Audits:

• Verify proper utilization of hospital funds.

• Ensure compliance with public financial management laws and hospital procedures.

• Review and audit expenditures, procurement, and payments.

Internal Controls Assessment:

• Assess the adequacy, effectiveness, and efficiency of internal control systems.

• Recommend improvements to financial, operational, and administrative controls.

Inventory and Asset Management Audits:

• Audit stock and asset management, including drugs, medical equipment, and supplies.

• Verify that asset registers are updated and physical assets match records.

Risk Management and Fraud Detection:

• Detect and prevent potential fraud, waste, and abuse.

• Advise on risk mitigation strategies and risk response.

Reporting and Documentation:

• Prepare and submit audit reports to the hospital management and Board of Directors or Ministry of Health (as required).

• Follow up on implementation of audit recommendations.

Compliance with Laws and Policies:

• Ensure compliance with Rwanda's laws, government policies, and regulations in all hospital operations.

Support External Audits:

• Facilitate and coordinate with external auditors (e.g., OAG or MINISANTE auditors).

• Implement recommendations from external audit reports.

Capacity Building and Advisory:

• Provide advice to hospital management on control and governance matters.

• Promote a culture of transparency, accountability, and integrity.

Maintain Confidentiality and Ethics:

• Ensure confidentiality and independence in all audit assignments.

• Adhere to professional code of ethics and conduct.

Reporting Line:

• Reports to Hospital Director General or Internal Audit Committee Collaborates with: Administrative units, finance department, procurement, and clinical departments

Qualifications

• Bachelor's Degree in Economics, Accounting, Finance with 0 Year of relevant experience

• Bachelor’s Degree in Accounting, Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with three (3) years of relevant working experience

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